Sr Manager Maintenance

Role & responsibilities

Job Role:

• This position supports the Management in maintaining the property assets to the highest level by providing direction and supervision to the staff, monitoring various aspects of the day-to-day operations, preparing / analysing reports related to department operations, MIS, assisting in staffing, training, evaluating performance, monitoring all PM programs for property and undertaking any project works for facility improvement / enhancement.

Responsibilities:

• Supervising maintenance staff: Responsible for managing a team of maintenance personnel through 3rd party agency & on roles, assigning tasks, and ensuring that all work is completed on time and to the required standards
• Conducting regular inspections: Perform routine inspections of the campus facilities to identify any maintenance issues or safety hazards. This includes checking plumbing systems, electrical systems, HVAC, STP, ETP, HT & LT and all other equipment & also facilitate inspections, audits, and certifications conducted by government agencies
• Responding to maintenance requests: Proactively arrange identification of issues related to maintenance & technical upkeep to minimise complaints from users. Overseeing & managing handling of incoming maintenance requests from Students, Faculty, Staff or other departments. Prioritizing these requests based on urgency and oversee allocation OF resources accordingly and assist team in diagnosis of problems related to equipment malfunction
• Planning and scheduling preventative maintenance: Developing and implementing a preventive maintenance program to ensure that all equipment and systems are regularly serviced and maintained to prevent breakdowns and costly repairs and keep track of the progress & execution
• Managing maintenance budget: Responsible for preparation, analysis and tracking expenses related to maintenance operations and managing the maintenance budget effectively. Working with vendors and suppliers to negotiate contracts and ensure cost-effective solutions. Review / Maintain daily payroll report / records maintaining labor cost also within established budgetary guidelines
• Ordering and inventory management: Overseeing the procurement of maintenance supplies and equipment, ensuring that inventory levels are maintained and that necessary items are always available
• Training and development: Providing training and guidance to maintenance staff, ensuring that they have the necessary skills and knowledge to perform their tasks effectively and safely
• Liaising with other departments: Collaborating with other departments for maintenance activities and minimizing disruption to the users & attend all required meetings to keep abreast of on campus activities / events and maintain communications with other departments within the campus
• Facilities projects: Undertaking small facilities project activities and minimizing disruption to the users, coordinating with projects ( If required ) / procurement departments, attend all required meetings & coordination with all stakeholders to keep abreast of project activities including BOQ, billing, HOTO and ensuring timely completion of project works without compromising on quality
• Compliances: Ensuring that all maintenance activities comply with health and safety regulations and also should be aware of all the compliances required for operations, maintenance and projects in a residential campus
• Keeping records: Maintaining records of maintenance activities, including work orders, inspections, and repairs. Also prepare reports on maintenance performance and present them to management
• Cost optimization: Finding ways to reduce operating costs & conserve energy
• Any other duties as assigned from time to time

Skills required, pls specify

• Excellent organizational, Interpersonal and leadership skills
• Has a proactive approach, positive mindset and is self-motivated
• Working knowledge and hands on experience of projects, services & ability to read and interpret architectural / blue-line drawings
• Is polite, friendly, and helpful to students, faculty, staff, management and fellow employees
• In-depth knowledge of health and safety regulations and complies with the same
• Comply with department standards, policies and rules
• Remains updated with campus information and changes
• Comply with uniform and grooming standards
• Ensures cleanliness and excellent condition of equipment and work area
• Executes emergency procedures in accordance with the industry best practices
• In-depth knowledge of Electrical, Plumbing, HVAC, Refrigeration, Life Safety & Energy Management and operating systems
• Basic IT skills including MS Office & ERP
• Experience in administrative processes (e.g. budgeting, performance management)
• Ability to spot safety risks and address needs quickly
• Problem-solving aptitude and attitude
• Knowledge of OSHA regulations, equipment operation and maintenance, record-keeping systems
• Effective management, leadership, organizational and communication skills
• Ability to work in flexible schedules to include weekends and holidays
• Ability to walk the property as needed
• Residential Educational Campus / Hotel industry experience will be a plus

Min. Educational qualification required:

B. Tech in Civil from an institute of repute

Minimum years of experience:

12 15 Years out of which at least 6 8 years should be as Head Of Projects and Maintenance In Hospitality Field or Residential Campus