Admin and Dispatch Executive

2 days ago

Madurai, Tamil Nadu, India Anandha Agricultural Solutions Full time ₹ 1,20,000 - ₹ 1,80,000 per year

Job Title: Admin and Dispatch Executive

Department: Administration / Logistics

Location: Madurai

Reporting To: Managing Director

Job Purpose:

To manage day-to-day administrative activities and ensure smooth and timely dispatch of goods. The role involves coordination between internal teams, vendors and transporters to maintain efficient operations and documentation compliance.

Key Responsibilities:

1. Administration

  • Oversee general office administration such as housekeeping, stationery and maintenance.
  • Coordinate with vendors for office supplies, repairs and maintenance.
  • Support HR and Accounts teams in administrative documentation.
  • Ensure compliance with company policies and safety regulations.
  • Maintain records of utility payments, licenses and renewals.

2. Dispatch & Logistics

  • Plan and execute daily dispatch schedules as per customer orders.
  • Prepare dispatch documents (invoice, delivery challan, e-way bill, transport documents).
  • Coordinate with transporters and ensure timely pickup and delivery of goods.
  • Monitor material movement from warehouse to customer.
  • Track shipments and update customers on dispatch status.
  • Maintain dispatch records and submit daily/weekly dispatch reports.
  • Handle returns, damages, or discrepancies in dispatches.

3. Coordination & Communication

  • Liaise with production, stores, and accounts teams for dispatch-related activities.
  • Communicate with customers regarding dispatch details and delivery timelines.
  • Coordinate with courier partners and logistic service providers.

4. Documentation & Reporting

  • Maintain accurate dispatch logs and MIS reports.
  • Ensure proper filing of all transport and delivery documents.
  • Support audits by providing dispatch and administrative records.

Qualifications & Skills:

  • Education: Bachelor's degree in Administration / Logistics / Commerce or related field.
  • Experience: 2–5 years in office administration and dispatch/logistics operations.
  • Skills Required:
  • Strong coordination and multitasking abilities.
  • Knowledge of dispatch procedures and logistics documentation.
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Good communication and interpersonal skills.
  • Attention to detail and accuracy.

CONTACT NO: HR MANAGER

Job Types: Full-time, Permanent

Pay: ₹10, ₹15,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Provident Fund

Work Location: In person

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