
Administrative Staff
10 hours ago
Job Overview
We are seeking a highly organized and proactive Administrative Staff member to join our team at a fast-paced machinery retail shop. The ideal candidate will have strong software and data management skills, a keen eye for detail, and the ability to problem-solve efficiently. This role is crucial in supporting daily operations, ensuring smooth administrative processes, and contributing to the overall effectiveness of the business.
Key Responsibilities
Perform general administrative duties such as filing, document preparation, and record keeping
Maintain and update customer, supplier, and inventory databases
Use software tools (e.g., Excel, POS systems, inventory software, CRM) to manage and track sales, stock, and orders
Prepare reports and summaries related to inventory, sales, and daily operations
Handle emails, phone calls, and other communication professionally and efficiently
Support the sales and technical team with documentation, scheduling, and logistics
Monitor office supplies and coordinate procurement when necessary
Assist with data entry and ensure the accuracy of all business records
Help resolve administrative and operational issues through smart problem-solving
Ensure compliance with internal policies and procedures
Requirements
Proven experience in an administrative or office support role (experience in retail or machinery industry is a plus)
Strong proficiency in software applications such as Microsoft Office Suite (especially Excel), inventory management systems, and CRM tools
Excellent organizational and multitasking skills
Smart, resourceful, and solution-oriented mindset
Strong communication skills, both written and verbal
Ability to work independently and as part of a team
High attention to detail and accuracy in data handling
Minimum qualification: Diploma or relevant administrative certification (Bachelor's degree is a plus)
Preferred Skills
Experience with POS systems and/or ERP software
Familiarity with machinery parts or retail environments
Ability to adapt quickly to new technologies and systems
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