Editorial Coordinator

Do you like working in publishing Industry?

Are you interested in taking on the support coordinator role?

About our Team:

Elsevier and the communities we support expand the possibilities of human progress. The Lancet team within our STMJ division is committed to advancing global health through rigorous, impactful research and thoughtful discourse. We bring together a diverse group of experts to disseminate critical findings and insights that inform policy, shape clinical practice, and improve patient outcomes. Our dynamic and forward-thinking team is at the forefront of medical publishing, driving progress and inspiring innovation across the healthcare spectrum.

About the Role:

The Editorial Coordinator will play a critical role in ensuring the integrity, accuracy, and consistency of manuscripts accepted for publication across our high volume, ABP titles. This position involves supporting editors, authors and reviewers with administrative tasks, coordinating the final stages of manuscript review, verifying compliance with journal standards, and facilitating communication between authors, editors, and production teams. The coordinator ensures that all submission elements meet the journal's formatting, ethical, and reporting guidelines before publication.

Responsibilities:

Key responsibilities (pre-acceptance)

• Be a primary contact for members of the editorial team and assisting with editorial requests, including (but not limited to) maintaining our electronic submission database, assigning papers, releasing decisions, making changes to manuscripts, uploading documents and helping with reviewer tasks.
• Monitoring journal mailboxes which include answering enquiries from authors, editors, reviewers and the public. This will require awareness of the confidential nature of the peer review process.
• Administrative stakeholder's payments for the journals. Troubleshooting with payees and Elsevier payment department to ensure timely payment.
• Provide support with holiday and absence cover.

Key responsibilities (at acceptance)

• Conduct thorough manuscript checks for completeness, formatting, and adherence to journal style and guidelines.
• Confirm acknowledgements, author statements, ethical approvals, funding disclosures, conflict of interest statements, and permissions are properly documented and archived
• Review figures, tables, and supplementary materials for accuracy, clarity, and compliance with technical standards.
• Ensure reporting standards and checklists (e.g., CONSORT, PRISMA, ARRIVE) are followed and properly documented.
• Cross-verify author contributions, declarations, and data sharing statements for accuracy and completeness.
• Communicate with authors, editors, and production teams to resolve issues and facilitate smooth manuscript progression.

Requirements:

• Have a BSc in biological or related science degree level is required.
• 1-3 years of experience in publishing industry.
• Strong English language skills, with sound communication and interpersonal skills.
• Must be able to work independently but also be an excellent team player willing to adapt to the needs and requirements of a busy department.
• Strong organisational skills. A can-do approach to work and an interest in medical publishing. Good analytical and problem-solving skills.
• A customer and people focused approach is essential.
• Must be able to demonstrate a proactive and flexible attitude, with a keen willingness to show initiative.
• Have good IT skills and proficiency in Microsoft Word

Work in a way that works for you:

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

Working for you:

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Comprehensive Health Insurance: Covers you, your immediate family, and parents.
• Enhanced Health Insurance Options: Competitive rates negotiated by the company.
• Group Life Insurance: Ensuring financial security for your loved ones.
• Group Accident Insurance: Extra protection for accidental death and permanent disablement.
• Flexible Working Arrangement: Achieve a harmonious work-life balance.
• Employee Assistance Program: Access support for personal and work-related challenges.
• Medical Screening: Your well-being is a top priority.
• Modern Family Benefits: Maternity, paternity, and adoption support.
• Long-Service Awards: Recognizing dedication and commitment.
• New Baby Gift: Celebrating the joy of parenthood.
• Subsidized Meals in Chennai: Enjoy delicious meals at discounted rates.
• Various Paid Time Off: Take time off with Casual Leave, Sick Leave, Privilege Leave, Compassionate Leave, Special Sick Leave, and Gazetted Public Holidays.
• Free Transport pick up and drop from the home -office - home (applies in Chennai)

About the business:

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. What you do every day will help advance science and healthcare to advance human progress.

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