Administration Assistant

2 days ago

Mumbai, Maharashtra, India offish character art studio pvt ltd Full time ₹ 2,64,000 per year

Role Overview

We are looking for a smart, proactive, and highly organized Personal Assistant to support the Directors of Offish Character Art Studio. The ideal candidate will be a quick thinker with excellent communication and coordination skills, capable of managing multiple responsibilities in a creative yet structured environment.

This role requires someone who not only manages schedules and communications but also understands the administrative, operational, and contractual side of running a studio.

Key Responsibilities

  • Manage and coordinate the calendars and appointments of both Directors efficiently.
  • Act as a communication bridge between Directors, internal teams, and external stakeholders.
  • Handle emails, calls, meetings, and documentation with professionalism and clarity.
  • Oversee administrative operations, maintain organized filing systems, and ensure smooth day-to-day workflow.
  • Review and understand tenders, contracts, and official documents; assist in documentation and submission processes.
  • Provide legal and compliance support by coordinating with consultants or lawyers (basic LLB knowledge is a plus).
  • Support PR and HR activities—from recruitment coordination to public communication and studio representation.
  • Draft reports, proposals, and presentations; ensure all communications are well-written and articulate.
  • Coordinate with vendors, clients, and production teams for project-related requirements.
  • Contribute creatively where needed—especially if from a design or creative education background.
  • Handle sensitive and confidential information with discretion.

Skills & Qualifications

  • Bachelor's degree (Design, Management, Communications, or Law preferred).
  • Prior experience as a Personal/Executive Assistant or in an administrative/coordinating role.
  • Strong understanding of administrative processes, contracts, and tender documentation.
  • Excellent command of English and Hindi (spoken and written).
  • Proficiency in MS Office, Google Workspace, and preferably basic design software (Adobe Suite, Canva, etc.).
  • Good knowledge of PR, HR, and office coordination.
  • Legal or LLB background will be a strong plus.
  • Organized, detail-oriented, and capable of multitasking in a fast-paced environment.
  • Confident communicator, persuasive, and a good listener with strong interpersonal skills.
  • Quick thinker with initiative, problem-solving ability, and a sense of ownership.

Why Join Offish

  • Work directly with the creative leadership of one of India's most unique design and build studios.
  • Be part of a team that combines art, design, and engineering to create unforgettable experiences.
  • Grow across creative, managerial, and administrative domains.

About Offish Character Art Studio

Offish is a unique facility in Mumbai that blends conceptual design and physical manufacturing services for the entertainment industry. From characters and sets to large-scale creative builds, Offish works across mediums to bring imaginative ideas to life.

Job Type: Full-time

Pay: ₹18, ₹22,000.00 per month

Benefits:

  • Food provided

Ability to commute/relocate:

  • Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Education:

  • Bachelor's (Required)

Language:

  • English (Required)

Location:

  • Mumbai, Maharashtra (Required)

Willingness to travel:

  • 25% (Required)

Work Location: In person

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