Assistant Vice President-Private Equity

The Apex Group was established in Bermuda in 2003 and is now one of the worlds largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

Thats why, at Apex Group, we will do more than simply empower you. We will work to supercharge your unique skills and experience.

Take the lead and well give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

The successful candidate will join the Fund Services team as an AVP and will be closely working with Clients and Client Service Managers based in APAC/UK/US region in connection with the performance of duties related to the administration of Private Equity Funds. Candidate should have 9 plus years of relevant experience in the Administration of Private Equity Funds and NAV calculations. Should have relevantexperience in hybrid structure Private Equity Funds, Client relationship management, Team Management. Preparing Financials/Investor notices and other Client reporting, processing payments etc.

Key duties and responsibilities

- Review and sign off NAV and Financials of the Private equity and Hybrid Funds that include recording Journal Entries, preparing monthly/Quarterly/Annual Financials, processing payments, preparing investor notices and various client reporting.
- Review Capital Call and distribution workings along with notices and release to respective investors.
- Manage end execute conversion of Private Equity Funds from other accounting applications to eFront.
- Develop various KPIs to be followed and ensure all necessary controls are put in place in the process.
- Manage work allocation among the team and ensure back up and BCP plans are in place.
- Identify and implement process improvement techniques to improve the process efficiency and team productivity.
- Managing the client relationships for the Funds and individually handle the deliverable requirements on daily/weekly/monthly/Quarterly basis.
- Liaising with Onshore team, clients and Auditors on various requirements and ensure all supports are provided to the auditors to get the financials approved on the agreed timeline.
- Liaising with multiple stake holders in the organization and ensure the tight deadlines are met.
- Onboard new PE/Hybrid Funds in the accounting platforms (Investran, Geneva and eFront).
- Onboard Investors in Investran and maintain contact details.
- Migrate Funds from different accounting platforms to Investran and Geneva.
- Develop customized reports in Investran to support the client requirements.
- Understand and complete adhoc requests from clients
- Having extensive experience in understanding the Private Equity Structure and funds structure
- Handling the BAU and reporting the activities for the desired team on daily basis
- Should possess command on Transfer Agency, Registrars, Administration, investor operations set departments
- Managerial experience in overseeing the deals and agreements, including an overall investment strategy and daily operations.
- Good understanding of transitions/ Migrations in their prior stints
- Sound knowledge in terms of handling multiple jurisdictions / clients necessarily in Transfer Agency
- Should have worked on multiple Fund and Investor related applications covering Administrative and Transfer Agency services
- Should be able to drive Productivity and efficiency across the set of teams
- Should act as middle person between Onshore and offshore in driving the business operations
- Should be able to adapt / manage to the challenging situations and providing the desired solution
- Candidates with Experience in managing clients and escalations
- Should possess strong analytical skills
- Innovative thinking - Creative thinking decision making, input seeking, logical thinking and solution finding
- Hands-on Fund Setup, Investor Setup, Company Setup, Contacts and circulation list updates over investor portal
- Investigation of Investors Subscription & redemption documents
- Need to have the basic understanding of Excel and the formulas like V-lookup, H-lookup match, index and IF functions etc
- Performing Mail Merge activity to send Financial Notices / Statements to the Investors.
- Performing activities related to Capital Call notices, PCAPs, Distribution letters & K1s
- Ensure adherence to the Legal and Compliance teams while reviewing the wire instructions

Skills Required

- Relevant Experience Minimum 9 years of experience preferably into PERE and Hybrid Funds
- Good experience working on Investran, eFront and Macro enabled workbooks.
- Experience in handling audit requirements and adhoc client requirements in Fund accounting.
- Good conceptual knowledge in accounting principles and financial statement preparation.
- Should be good at dealing activities which includes Static, Capital activities and reporting
- Good Experience in handling the client relationships and should be good in written and oral communication.
- Worked on onboarding new clients and develop reporting templates for the clients instruments
- Good work experience in Bank debt and loan debt instruments with other Private equity
- Team Management Experience and problem solving skills
- Experience in Transition of PERE and Hybrid Funds from onshore locations.
- Experience working in Fund Accounting ,NAV Calculation & Financial Statement preparation of Private Equity/Real Estate/Hybrid Funds

DisclaimerUnsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.