Senior Manager

Senior Manager - Admin & Industrial Relations

Company: HLAgro Products Private Limited

Location: Kanpur (Dehat)

Experience Required: 15-20 Years

Employment Type: Full-time

Position Overview

HLAgro Products Private Limited is seeking an experienced Senior Manager - Admin & Industrial Relations to lead our administrative operations and workplace relations functions independently. This is a specialized standalone role focused exclusively on administrative management and industrial relations, operating separately from traditional human resource functions.

The ideal candidate will have 15-20 years of progressive experience in fostering positive workplace relationships, managing regulatory compliance, and overseeing comprehensive administrative operations.

Key Responsibilities

Industrial Relations Management

Employee-Management Relations

• Develop and maintain positive working relationships between management and workforce through direct engagement and communication channels
• Establish effective grievance handling mechanisms and conflict resolution procedures to address workplace disputes
• Conduct thorough investigations into employee complaints, workplace issues, and disciplinary matters
• Facilitate dialogue between different levels of management and employees to maintain workplace harmony

Workplace Compliance & Regulatory Affairs

• Ensure complete compliance with all applicable labor laws including Industrial Disputes Act, Factories Act, wage codes, and workplace safety regulations
• Handle statutory returns, documentation, and regulatory submissions with accuracy and timeliness
• Manage factory licenses, contractor registrations, and all compliance certifications
• Monitor legislative changes and proactively update company practices to maintain regulatory compliance

Dispute Resolution & Conflict Management

• Serve as primary mediator for workplace conflicts and disputes between employees and management
• Implement structured conflict resolution processes and maintain comprehensive documentation
• Develop preventive measures to minimize industrial disputes and maintain workplace stability
• Handle disciplinary procedures and corrective actions in accordance with company policies and legal requirements

Government Relations & External Liaison

Regulatory Body Coordination

• Build and maintain professional relationships with labor department officials, factory inspectors, and government authorities
• Handle all interactions with regulatory bodies including ESIC, Provident Fund departments, and local administrative offices
• Represent HLAgro during government inspections, compliance audits, and regulatory reviews
• Coordinate with legal teams on employment-related matters and regulatory disputes

Policy Development & Implementation

• Collaborate with senior management to develop workplace policies related to employee conduct, discipline, and workplace standards
• Ensure consistent policy implementation across all departments and maintain policy documentation
• Provide guidance to supervisors and managers on policy interpretation and application
• Review and update policies regularly to align with regulatory changes and organizational needs

Administrative Operations Management

Facilities & Infrastructure Management

• Oversee comprehensive administrative operations including facilities management, security systems, and maintenance programs
• Manage office infrastructure, equipment procurement, and operational efficiency initiatives
• Coordinate vendor relationships, service contracts, and facility-related services
• Supervise administrative support staff and optimize operational workflows

Contract & Vendor Administration

• Handle negotiation, execution, and management of service contracts with external vendors and contractors
• Ensure contract labor compliance with documentation requirements, safety standards, and regulatory obligations
• Monitor vendor performance, service level agreements, and cost optimization opportunities
• Manage contractor adherence to company policies, safety protocols, and quality standards

Documentation & Records Management

• Maintain accurate records of all industrial relations activities, employee interactions, and compliance matters
• Oversee personnel documentation related to administrative and compliance functions
• Ensure proper documentation of grievances, investigations, and resolution outcomes
• Manage statutory record-keeping requirements and audit trails

Essential Qualifications

Educational Requirements

• Minimum: Bachelor's degree in Industrial Relations, Labor Relations, Business Administration, or related field
• Preferred: Master's degree in Industrial Relations, Law degree (LLB), or specialized certification in Labor Law and Industrial Relations
• Additional certifications in conflict resolution, mediation, or regulatory compliance are highly advantageous

Experience Specifications

• 15-20 years of progressive experience specifically in Industrial Relations and Administrative Management roles
• Proven track record in managing workplace relations, conflict resolution, and regulatory compliance in industrial/manufacturing environments
• Demonstrated expertise in handling government relations and maintaining positive relationships with regulatory authorities
• Experience in managing administrative operations independently without reliance on traditional HR support functions

Required Competencies & Skills

Technical Expertise

• Comprehensive knowledge of Indian labor laws, industrial relations regulations, and compliance requirements
• Deep understanding of conflict resolution methodologies, grievance handling procedures, and workplace dispute management
• Expertise in administrative operations management, vendor relations, and facilities coordination
• Proficiency in government liaison work and regulatory compliance management

Communication & Leadership

• Outstanding communication and interpersonal skills for effective interaction with employees, management, and government officials
• Strong negotiation and mediation capabilities with proven success in conflict resolution
• Leadership skills with ability to manage teams and influence positive workplace culture
• Exceptional ability to handle sensitive situations with discretion and maintain confidentiality

Specialized Capabilities

• Proactive approach to preventing workplace disputes and maintaining industrial harmony
• Strong analytical skills for compliance monitoring, risk assessment, and policy development
• Crisis management expertise and ability to handle complex industrial relations situations
• Multilingual proficiency for effective communication with diverse workforce and government officials

Key Performance Indicators

Industrial Relations Excellence

• Maintenance of workplace harmony with zero industrial disputes or work stoppages
• Effective grievance resolution within established timelines and quality standards
• Achievement of employee satisfaction targets related to workplace policies and procedures
• Successful prevention and resolution of conflicts before escalation

Compliance & Administrative Efficiency

• Maintenance of 100% compliance with labor laws and successful navigation of regulatory audits
• Timely completion of all statutory filings, renewals, and regulatory submissions
• Achievement of cost optimization targets in administrative operations and vendor management
• Effective facility management with optimal operational efficiency metrics

Reporting Structure & Independence

This position operates as an independent function separate from traditional HR departments, reporting directly to senior management and plant-operations head. The role requires autonomous decision-making capabilities in industrial relations matters while maintaining coordination with other departments on administrative functions.

What We Offer

• Competitive compensation package based on experience
• Comprehensive benefits including health insurance, provident fund, and performance rewards and recognition
• Professional development opportunities in specialized industrial relations and administrative management
• Autonomous work environment with direct impact on organizational stability and operations
• Strategic role with high visibility and influence on company policies and procedures

Application Requirements

Interested candidates should submit:

• Detailed resume highlighting specific experience in industrial relations and administrative management (separate from HR functions)
• Cover letter explaining understanding of standalone industrial relations role and administrative oversight responsibilities
• Professional references from previous employers (minimum 2 references)
• Educational certificates and relevant professional certifications

Note: This is a specialized role focused exclusively on industrial relations and administrative functions. Candidates with traditional HR backgrounds who cannot demonstrate specific industrial relations and administrative management expertise should not apply. Role & responsibilities

Preferred candidate profile