Business Administrator/Project Coordinator

5 days ago

Gurgaon, Haryana, India SoftwareOne Full time ₹ 5,00,000 - ₹ 15,00,000 per year
Why SoftwareOne?

SoftwareOne and Crayon have come together to form a global, AI-powered software and cloud solutions provider with a bold vision for the future. With a footprint in over 70 countries and a diverse team of 13,000+ professionals, we offer unparalleled opportunities for talent to grow, make an impact, and shape the future of technology. At the heart of our business is our people. We empower our teams to work across borders, innovate fearlessly, and continuously develop their skills through world-class learning and development programs. Whether you're passionate about cloud, software, data, AI, or building meaningful client relationships, you'll find a place to thrive here. Join us and be part of a purpose-driven culture where your ideas matter, your growth is supported, and your career can go global. 

The role

Business Administator will support the PMO Lead by organizing and coordinating project activities which includes completing administrative tasks in the PSA tool, scheduling meetings, taking minutes, tracking project progress, following up on actions, and updating project documents. The role also involves managing projects in the BAU phase and monitoring scope, time, budget, and quality in line with the SoftwareOne Delivery Methodology.


Key Responsibilities

  • Contract management NDA, MSA, SubCon Agreement, SOW review, approval, and signing with Legal &partners
  • Contractor onboarding, Workday/IT access setup, hardware requests, BYOD, and offboarding
  • Timesheet verification, invoice validation, follow-ups with Finance, and vendor payment tracking
  • Utilization, chargeability, and forecasting reports for contractors and internal resources
  • Recruitment and resourcing support including requirement gathering, job descriptions, candidate coordination
  • Project governance including backlog tracking, milestone monitoring
  • Artifact repository maintenance and certification tracking
  • Funding and partner management including claims tracking, renewal of SOWs, & opportunity tracking
  • Employee support processes e.g. IT ticketing, access issues, training, device return tracking
  • Travel and ad hoc request handling
  • Monitoring, reporting, and other activities requiring manual handling
  • Effectively and accurately monitor & communicate relevant project information to the client and project
    team
What we need to see from you
  • Excellent in coordination, organizing, tool & business administration and back-office support
  • Any Graduate, preferably Buinsess Administration
  • Good communication skills
  • Desire to work in a consulting environment
  • Highly disciplined and proactive
  • Drive to turn-around all assigned tasks promptly
  • Good in writing emails without grammar & spelling mistakes
  • Atleast some experience with Outlook and Excel
  • Good analytical skill
  • Desire to work in a consulting environment
  • Attention to detail

Why Join Us?

  • Opportunity to work on diverse project and services teams in a dynamic environment.
  • Enhance your skills through continuous learning and process improvement initiatives.
  • Be part of a collaborative team that values quality and customer service.
Job Function

Software & Cloud

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