Regional Commercial Manager- 3PL

Company: Parnami Logistics India Pvt Ltd

Location: Jaipur/Sonipat

Department: Finance & Commercial Operations

Reports to: MD

Job Summary

We are seeking a highly analytical and detail-oriented Regional Commercial Manager to oversee the financial health and commercial operations of our regional logistics activities. The primary focus of this role is to ensure cost accuracy, control expenditures, and drive regional profitability. The ideal candidate will be the guardian of the region's Profit & Loss (P&L) statement, with direct responsibility for transport and vendor bill auditing, warehouse petty expense management, and implementing cost-saving initiatives.

Key Responsibilities

1. Financial Control & Bill Auditing:

2. Vendor Invoice Verification: Meticulously audit and verify all Third-Party Transport Vendor bills (e.g., line-haul, FTL, LTL carriers) against agreed contracts, rates, and operational data (PODs - Proof of Delivery, trip sheets).

3. Discrepancy Management: Identify, investigate, and resolve billing discrepancies, overcharges, and duplicate payments in a timely manner.
4. Vendor Management: Liaise with transport and other vendors to clarify billing issues, negotiate corrections, and ensure credit notes are received and processed.
5. Process Improvement: Develop and implement robust processes for bill verification, approval, and payment to minimize errors and improve efficiency.

6. Other Vendor Bills: Review and validate invoices from other service vendors (e.g., warehouse maintenance, security, utilities) for accuracy and contract compliance.

7. Warehouse Petty Expense Management:

8. Oversight & Policy: Take full responsibility for all petty cash and minor operational expenses across regional warehouses.

9. Expense Tracking: Implement and manage a system for tracking, recording, and reconciling petty cash disbursements.
10. Approval Authority: Review and approve petty expense claims, ensuring they are legitimate, necessary, and supported by proper documentation.

11. Budget Adherence: Ensure all petty expenses are within allocated budgets and investigate any unusual spending patterns.

12. Profit & Loss (P&L) Responsibility:

13. Ownership: Hold full responsibility for the preparation, analysis, and management of the regional P&L statement.

14. Cost Analysis: Conduct regular, deep-dive analysis of major cost drivers (transportation, manpower, warehouse utilities) to identify trends, variances, and opportunities for improvement.
15. Revenue Assurance: Work with the operations and sales teams to ensure all billable services to clients are accurately captured and invoiced.
16. Budgeting & Forecasting: Assist in the development of the annual regional budget and provide regular financial forecasts.

17. Profitability Reporting: Generate weekly/monthly profitability reports for the region, highlighting performance against targets and key metrics (KPIs).

18. Commercial & Strategic Support:

19. Cost-Saving Initiatives: Proactively identify and lead projects to reduce operational costs and improve gross margins.

20. Vendor Negotiation Support: Provide financial data and analysis to support the procurement team in negotiating new transport and vendor contracts.
21. Pricing Support: Assist the sales team in preparing customer quotations by providing accurate cost models.

Experience

• Minimum of 5-7 years of experience in a commercial finance, cost accounting, or audit role, specifically within the Logistics, Supply Chain, or 3PL industry.
• Proven, hands-on experience with transport bill auditing and vendor payment processes is essential.
• Demonstrable experience with P&L management and financial analysis.
• Technical Skills:
• Proficiency in ERP systems (e.g., SAP, Oracle) and advanced skills in Microsoft Excel/Google Sheet (PivotTables, VLOOKUPs, etc.) are mandatory.
• Strong understanding of logistics and transportation costing models (per km, per truck, per kg, etc.).