Executive Assistant

6 days ago

Pune, Maharashtra, India Huvepharma Sea Pune Full time ₹ 6,00,000 - ₹ 10,00,000 per year

JOB DESCRIPTION

About HUVEPHARMA SEA (PUNE) PVT.LTD

Huvepharma, a leading multinational corporation and one of the largest animal health companies globally, boasts a distribution network spanning over 90 countries across 6 continents. With more than half a century of expertise in the fermentation and manufacturing of human and animal health nutritional products, we are at the forefront of innovation in the industry.

We are looking for a skilled Executive Assistant professional to join us and become a part of our team in Pune.

Job Title: Executive Assistant

Experience Required: years

Job Location: Kalyaninagar, Pune

Job Key roles and responsibilities:

1. Administrative Tasks:

  • Scheduling appointments and managing calendars
  • Coordinating travel arrangements
  • Handling correspondence (emails, letters, etc.)
  • Preparing and editing documents, reports, and presentations
  • Maintaining confidential and sensitive information

2. Organizational Support:

  • Managing projects and initiatives
  • Coordinating meetings, events, and conferences
  • Developing and implementing administrative processes
  • Maintaining records and databases
  • Ensuring compliance with company policies

3. Communication and Liaison:

  • Be a point of contact for internal and external stakeholders
  • Handling phone calls and messages
  • Preparing and disseminating communications (emails, newsletters, etc.)
  • Building relationships with clients, vendors, or partners
  • Representing the executive in their absence

4. Implementing changes and innovations

5. Discretion and Problem-Solving:

  • Exercising discretion in handling sensitive or confidential matters
  • Troubleshooting issues and finding solutions
  • Anticipating and mitigating potential problems
  • Demonstrating initiative and proactive thinking
  • Maintaining a high level of professionalism and integrity

Skills required for Executive assistant role:

  • Administrative Skills:

  • Scheduling and calendar management

  • Travel planning and coordination

  • Document preparation and editing

  • Email and correspondence management

  • Records management and filing

  • Meeting and event planning

  • Technical Skills:

  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

  • Google Workspace (Gmail, Google Drive, Google Docs)

  • Calendar management tools (Calendly, ScheduleOnce)

  • Video conferencing tools (Zoom, Skype, Webex)

  • Business Skills:

  • Business acumen and industry knowledge

  • Financial management and budgeting

  • Strategic planning and execution

  • Data analysis and reporting

  • Risk management and compliance

  • Communication and presentation skills

  • Soft Skills:

  • Discretion and confidentiality

  • Time management and organization

  • Problem-solving and adaptability

  • Interpersonal and relationship-building skills

  • Conflict resolution and negotiation

  • Emotional intelligence and empathy

  • Flexibility and willingness to learn

If youre eager to leverage your expertise and seek a unique opportunity to grow and make a significant impact, wed love to hear from you

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