Personal Assistant To Managing Director

2 days ago

Chandigarh, Chandigarh, India Kingdom 1801 Inc Full time

Role & responsibilities

As Personal Assistant to the Managing Director, you will operate at the heart of Kingdom 1801s leadership office managing communications, travel, and coordination across multiple time zones, brands, and business verticals.

This is not a routine desk role; its a dynamic, high-trust position that requires precision, professionalism, and exceptional people skills. You'll serve as the bridge between the MD's office and global teams ensuring every conversation, commitment, and calendar runs seamlessly.

Given the sensitivity of information handled, the selected candidate will be required to sign a strict Confidentiality & Non-Disclosure Agreement (NDA) before commencement of duties.

  • Manage and prioritize the MDs daily communications, schedules, and meetings both domestic and international.
  • Draft and review professional correspondence, reports, and presentations using MS Word, Excel, PowerPoint, and Outlook.
  • Coordinate closely with sales, finance, logistics, and international business partners to ensure timely updates and follow through.
  • Prepare travel itineraries, visa documentation, hotel bookings, and logistics for international assignments.
  • Handle confidential and strategic information with utmost integrity and discretion at all times.
  • Maintain clear communication channels between the MDs office and internal teams.
  • Support in tracking project milestones, following up with departments, and ensuring smooth execution.
  • Communicate confidently and gracefully with senior executives, partners, and clients across cultures.
  • Be available for extended or flexible hours as required by international business operations.
  • Represent the MD's office with professionalism, confidentiality, and composure under all circumstances.

Required Skills & Attributes

  • Excellent command over English, Punjabi, and Hindi  written and spoken.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Outstanding communication, coordination, and interpersonal skills.
  • Impeccable organizational discipline, follow-through, and time-management.
  • A solution-oriented mindset, capable of handling multiple priorities gracefully.
  • Prior experience as a Personal Assistant / Executive Assistant / Coordinator preferred.
  • High emotional intelligence, and strong sense of discretion.
  • Adaptability to a fast-moving, multicultural business environment.

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