Contract Signatory Coordinator
2 days ago
The Company
Our client is a global company in the fintech sector who is creating products that focus on the entire post-trade spectrum of activities in the global financial market.
This company works in the area of derivatives and OTC products, which are the most complex parts of the financial market. Their current objective is to identify individuals who have high expertise, to join their existing team of experts who are spread across the world.
The Job
The Contract Signatory Coordinator is responsible for managing the end-to-end process of contract execution. This includes ensuring all necessary approvals are obtained, directing contracts to the appropriate signatories, coordinating signatures from all parties, and maintaining accurate filing of signed contracts. The role ensures compliance with internal approval workflows and external contractual timelines.
Key Responsibilities:
Contract Coordination & Execution:
* Ensure contracts are routed to the correct internal and external signatories in a timely manner.
* Coordinate with internal departments to confirm all necessary approvals (e.g., legal, finance, procurement, leadership) are obtained prior to signature.
* Monitor the status of contracts in the signature workflow and follow up to ensure timely completion.
Signature Management:
* Prepare documents for signature using appropriate tools (e.g., DocuSign, Adobe Sign, physical signature).
* Verify authority and validity of signatories and ensure signatory limits are adhered to.
* Track and document each stage of the signing process for audit purposes.
Filing and Record Management:
* Maintain accurate records of all executed contracts, both digital and physical.
* Ensure contracts are stored in accordance with company policy, regulatory requirements, and data protection laws.
* Support contract retrieval and auditing when required.
Compliance and Communication:
* Ensure adherence to company policies and procedures for contract approvals and execution.
* Act as the primary point of contact between internal stakeholders and external parties for contract signing matters.
* Escalate issues or delays to the relevant stakeholders in a timely manner.
Your Profile
We are looking for Contract Signatory Coordinator with 2+ years of experience in managing the end-to-end process of contract execution.
Education:
* Bachelors Degree in Business Administration, Legal Studies, Commerce, or related field is required.
* A Diploma or Certification in Contract Management, Paralegal Studies, or Compliance is a plus.
Experience:
* 2–4 years of experience in contract administration, legal coordination, compliance, or a similar administrative role involving documentation workflows.
* Experience with e-signature platforms (e.g., DocuSign, Adobe Sign) is desirable.
Skills and Competencies:
* Strong attention to detail and organizational skills.
* Familiarity with contract lifecycle processes and basic legal terminology.
* Ability to handle confidential information with discretion.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office Suite (especially Word, Excel, and Outlook) and document management systems.
* Ability to work independently and manage multiple priorities under tight deadlines.
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