Personal Assistant

Job description

Job Title: Personal Assistant to Director (Fresher)

Location: Delhi NCR (with extensive travel)

Job Overview:

We are seeking a highly organized and proactive Personal Assistant to the Director, ideal for freshers looking to start their career in a dynamic environment. This role involves managing a variety of tasks such as scheduling meetings, coordinating travel, and overseeing communication. As the Personal Assistant, you will support the Director's daily operations, ensuring smooth coordination across multiple ventures. With extensive travel required, you'll gain valuable exposure to various business functions and industries.

Administrative Support:

Your primary responsibility will be managing the Director's calendar, scheduling meetings, appointments, and events. You will handle phone calls, emails, and correspondence on behalf of the Director. Additionally, you will prepare meeting agendas, reports, and presentations while ensuring that deadlines are met and that there are follow-ups on pending tasks.

Travel Management:

This role will require you to coordinate and manage domestic and international travel arrangements, including flights, accommodations, and itineraries. You will often accompany the Director to meetings, conferences, and events across various cities, ensuring seamless travel logistics for both business and personal trips.

Meeting Coordination:

You will attend meetings with the Director, take detailed minutes, and summarize key points for actionable follow-ups. As a liaison between the Director and clients, stakeholders, and business partners, you will ensure timely communication and updates for all parties involved.

Project Management:

You will assist the Director in managing ongoing projects, tracking their progress, and ensuring their timely completion. Your role will also involve coordination between different departments, ensuring smooth communication and collaboration, while handling confidential information with discretion.

Task Coordination:

Your role will involve organizing and prioritizing tasks, ensuring the Director is well-prepared for upcoming meetings and events. You will also provide support with research, report creation, and data analysis when needed, while managing important documentation and maintaining records of key business transactions.

Event Participation:

You will assist in planning and organizing company events, conferences, and other functions. Additionally, you may represent the Director at meetings, events, and networking functions when required.

Qualifications:

We are looking for a recent graduate or fresher with strong organizational and time-management skills, someone who is willing to travel frequently and work flexible hours. Excellent communication skills (both verbal and written) are essential, along with a high level of confidentiality and professionalism. You should be proficient in Microsoft Office and other administrative tools, and possess strong problem-solving abilities.

Preferred Skills:

While experience in handling projects with government bodies or corporate clients is a plus, it is not required. Familiarity with travel management and event coordination is preferred but not mandatory. We welcome freshers from various backgrounds, especially those with a business administration focus.

Benefits:

This role offers a competitive salary and travel allowances. You will have the opportunity to work closely with the leadership team, gaining valuable exposure to various business functions and industries. There will be opportunities for career growth within a dynamic and fast-paced environment.

Note: This position requires extensive travel and flexibility to accommodate changing schedules and priorities.