SAP DMS Specialist

About the Role :

We are seeking a highly skilled SAP DMS Specialist to manage, configure, and optimize the Document Management System (DMS) within the SAP environment. The successful candidate will be responsible for overseeing document lifecycle management, ensuring seamless integration of DMS with other SAP modules, and maintaining security and compliance standards. This role requires collaboration with cross-functional teams to implement solutions that enhance document management processes, improve data accessibility, and support business operations.

Responsibilities :- Provide hands-on expertise in SAP DMS configuration and management, with 5-10 years of relevant experience.

• Manage the complete document lifecycle within SAP DMS, including creation, storage, retrieval, version control, and archiving.

• Configure and maintain metadata within SAP DMS to ensure accurate document categorization and efficient searching.

• Implement and manage version control strategies within SAP DMS to track document changes and maintain audit trails.

• Possess strong experience with SAP ECC and SAP S/4HANA, including a deep understanding of how DMS integrates with other SAP modules such as Materials Management (MM), Plant Maintenance (PM), and Quality Management (QM).

• Design, implement, and manage SAP DMS workflows to automate document routing, approval processes, and other document-related tasks.

• Define and implement document categorization strategies within SAP DMS to organize and classify documents effectively.

• Configure and manage various storage solutions integrated with SAP DMS, ensuring optimal performance and accessibility.

• Implement and maintain SAP DMS security protocols, including user roles, authorizations, and access controls, to protect sensitive information.

• Apply knowledge of compliance standards and document retention policies within SAP systems to ensure adherence to regulatory requirements.

• Collaborate with business users and IT teams to gather requirements and translate them into effective SAP DMS solutions.

• Develop and maintain comprehensive documentation for SAP DMS configurations, processes, and user guides.

• Provide end-user training and support for SAP DMS functionalities.

• Troubleshoot and resolve issues related to SAP DMS functionality and integrations.

• Participate in upgrades and enhancements of the SAP DMS system.

• Stay up-to-date with the latest SAP DMS features and best practices.

Qualifications : Bachelor's degree in Computer Science, Information Technology, or a related field.

Required Skills :

• 5-10 years of hands-on experience in SAP DMS configuration and management.

• Deep expertise in document lifecycle management, metadata configuration, and version control in SAP DMS.

• Proven strong experience with SAP ECC and SAP S/4HANA.

• Extensive experience with the integration of SAP DMS with other SAP modules (e.g., MM, PM, QM).

• Proficient in designing, implementing, and managing SAP DMS workflows.

• Strong understanding of document categorization principles and experience in implementing them within SAP DMS.

• Experience in configuring and managing various storage solutions integrated with SAP DMS.

• Comprehensive understanding and experience with SAP DMS security protocols and access controls.

• Solid knowledge of compliance standards and document retention policies within SAP systems.

• Excellent analytical and problem-solving skills.

• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross functional teams.

• Ability to work independently and manage tasks effectively in a remote environment.

Preferred Skills :

• Experience with SAP Engineering Control Center (ECTR).

• Knowledge of SAP Content Server.

• Experience with OpenText Extended ECM for SAP Solutions.

• Familiarity with data migration tools and techniques related to SAP DMS.

• Experience in developing custom solutions or enhancements within SAP DMS.

• SAP DMS certification.