
Manager Academic Operations
6 days ago
JOB DESCRIPTION
Position Title: Manager - Academic Operations
Location: Regional Office, Rajkot
Key Responsibilities:
Overall:
- Take charge of planning, monitoring, review, and advancement of the Aga Khan Preschool (AKP) program.
- Lead and mentor the AKP team to effectively execute the AKESI-prescribed curriculum and teaching methodologies.
- Spearhead outreach initiatives, fostering collaborations with governmental and allied institutions.
- Ensure adherence to AKESI policies concerning finance, HR, IT, safety, and child safeguarding.
- Guarantee the safety and suitability of AKP infrastructure for optimal learning environments.
Specific:
Visioning and planning:
- Instill the organization's vision, mission, and values within the AKP team and Regional Office staff.
- Cultivate a culture of respect and care among AKP and Regional Office teams.
- Foster an environment conducive to the educational philosophy across all AKPs and the Rajkot office.
- Elevate the organization's reputation as a premier resource agency in Early Childhood Development (ECD).
Academic:
- Design, develop, and periodically review the ECD curriculum spanning from Toddler to HKG levels.
- Strategize, implement, and evaluate co-curricular activities across AKPs.
- Ensure smooth integration of new AKESI initiatives, such as "Read for Children".
- Conduct comprehensive evaluations of AKP and student performance using agreed-upon metrics and timelines.
- Procure and mobilize necessary teaching-learning resources as per AKP requirements.
- Collaborate with Special Educators to address the unique needs of AKP children.
Administration:
- Oversee AKP administration, including coordination of conferences, meetings, training, and external visits.
- Ensure effective implementation of organizational policies and procedures across AKPs.
- Liaise with relevant government offices for AKP registration and reporting.
- Uphold safety, health, and hygiene standards for AKP students, staff, and volunteers.
- Facilitate the establishment of new AKPs with respect to resources and staffing
Staffing and Professional Development:
- Lead professional development initiatives for AKP field and office staff.
- Organize effective training for teachers, regional office teams, and helpers engaged in AKPs.
- Conduct regular performance evaluations and identify training needs.
- Ensure timely recruitment of competent staff to maintain educational continuity.
Guidance and monitoring:
- Conduct regular visits to AKPs for monitoring and guidance.
- Mentor AKP teams, Headteachers, teachers, and Local Management Committees (LMCs).
- Provide ongoing guidance and mentorship to the AKP team.
Communication:
- Drive image-building and marketing initiatives, including social media management and event organization.
- Review and approve all content.
- Maintain regular communication with field and AKP teams.
- Keep Regional Head informed of ground activities and issues.
- Handle stakeholder communication and budget planning.
Stakeholder Engagement:
- Collaborate with parents, caregivers, LMC and community members to foster strong partnerships and engagement in the AKPs.
- Represent the organization at community meetings, conferences, and other relevant forums to advocate for early childhood development and share best practices.
- Facilitate the LMC appointment, Induction, and Training.
- Guide the AKP team for timely implementation of parent involvement activities such as POP, Parent meetings, involvement in celebrations, RFC etc.
Budgeting and Resource Management:
- Collaborate with the Regional Head and finance team to prepare AKP annual plans and budgets.
- Monitor and track budget utilization.
- Exercise control and authorization over all AKP financial transactions.
Networking/liaisoning and outreach:
- Establish linkages with NGOs, educational institutions, government agencies, etc.
- Organize training for outreach organizations and represent AKESI at various forums.
- Plan and execute outreach programs, ensuring effectiveness and reporting on outcomes.
Study/Report writing:
- Ensure timely submission of reports, analyses, and feasibility studies to the central office.
- Prepare various reports, including monthly, quarterly, and annual summaries.
- Conduct feasibility studies as required.
Construction/Maintenance and Safety:
- Ensure safety and suitability of AKP infrastructure.
- Coordinate with AKESI Facilities team for repairs, maintenance, and beautification.
- Manage renewal of rent agreements and insurance coverage.
- Implement AKESI's Safeguarding policy across all AKPs
Job RequirementsQualifications and Skills
- Bachelor's or Master's degree in Human Development / Early childhood/ Education, Child Development, or a related field.
- Perferred to have understanding of early childhood development theories, practices, and pedagogy.
- Familiarity with relevant local and national regulations and policies related to ECD.
- Strong leadership, communication, and interpersonal skills.
- Ability to effectively collaborate with diverse stakeholders and build partnerships.
- Excellent organizational and time management abilities.
- Proficiency in data analysis and monitoring program outcomes.
- Grant writing and fundraising experience are desirable.
Experience
- Proven experience in managing and implementing Education programs, preferably in a leadership role.
Minimum years of experience with:
2-3 years of experience in teaching
- At least 3 years of experience in program management in the NGO Sector.
- At least 5 years of experience in project management in a reputed NGO
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