Manager Academic Operations

5 days ago


Rajkot, Gujarat, India Aga Khan Education Services Full time ₹ 9,00,000 - ₹ 12,00,000 per year

JOB DESCRIPTION

Position Title: Manager - Academic Operations

Location: Regional Office, Rajkot

Key Responsibilities:

Overall:

  • Take charge of planning, monitoring, review, and advancement of the Aga Khan Preschool (AKP) program.
  • Lead and mentor the AKP team to effectively execute the AKESI-prescribed curriculum and teaching methodologies.
  • Spearhead outreach initiatives, fostering collaborations with governmental and allied institutions.
  • Ensure adherence to AKESI policies concerning finance, HR, IT, safety, and child safeguarding.
  • Guarantee the safety and suitability of AKP infrastructure for optimal learning environments.

Specific:

Visioning and planning:

  • Instill the organization's vision, mission, and values within the AKP team and Regional Office staff.
  • Cultivate a culture of respect and care among AKP and Regional Office teams.
  • Foster an environment conducive to the educational philosophy across all AKPs and the Rajkot office.
  • Elevate the organization's reputation as a premier resource agency in Early Childhood Development (ECD).

Academic:

  • Design, develop, and periodically review the ECD curriculum spanning from Toddler to HKG levels.
  • Strategize, implement, and evaluate co-curricular activities across AKPs.
  • Ensure smooth integration of new AKESI initiatives, such as "Read for Children".
  • Conduct comprehensive evaluations of AKP and student performance using agreed-upon metrics and timelines.
  • Procure and mobilize necessary teaching-learning resources as per AKP requirements.
  • Collaborate with Special Educators to address the unique needs of AKP children.

Administration:

  • Oversee AKP administration, including coordination of conferences, meetings, training, and external visits.
  • Ensure effective implementation of organizational policies and procedures across AKPs.
  • Liaise with relevant government offices for AKP registration and reporting.
  • Uphold safety, health, and hygiene standards for AKP students, staff, and volunteers.
  • Facilitate the establishment of new AKPs with respect to resources and staffing

Staffing and Professional Development:

  • Lead professional development initiatives for AKP field and office staff.
  • Organize effective training for teachers, regional office teams, and helpers engaged in AKPs.
  • Conduct regular performance evaluations and identify training needs.
  • Ensure timely recruitment of competent staff to maintain educational continuity.

Guidance and monitoring:

  • Conduct regular visits to AKPs for monitoring and guidance.
  • Mentor AKP teams, Headteachers, teachers, and Local Management Committees (LMCs).
  • Provide ongoing guidance and mentorship to the AKP team.

Communication:

  • Drive image-building and marketing initiatives, including social media management and event organization.
  • Review and approve all content.
  • Maintain regular communication with field and AKP teams.
  • Keep Regional Head informed of ground activities and issues.
  • Handle stakeholder communication and budget planning.

Stakeholder Engagement:

  • Collaborate with parents, caregivers, LMC and community members to foster strong partnerships and engagement in the AKPs.
  • Represent the organization at community meetings, conferences, and other relevant forums to advocate for early childhood development and share best practices.
  • Facilitate the LMC appointment, Induction, and Training.
  • Guide the AKP team for timely implementation of parent involvement activities such as POP, Parent meetings, involvement in celebrations, RFC etc.

Budgeting and Resource Management:

  • Collaborate with the Regional Head and finance team to prepare AKP annual plans and budgets.
  • Monitor and track budget utilization.
  • Exercise control and authorization over all AKP financial transactions.

Networking/liaisoning and outreach:

  • Establish linkages with NGOs, educational institutions, government agencies, etc.
  • Organize training for outreach organizations and represent AKESI at various forums.
  • Plan and execute outreach programs, ensuring effectiveness and reporting on outcomes.

Study/Report writing:

  • Ensure timely submission of reports, analyses, and feasibility studies to the central office.
  • Prepare various reports, including monthly, quarterly, and annual summaries.
  • Conduct feasibility studies as required.

Construction/Maintenance and Safety:

  • Ensure safety and suitability of AKP infrastructure.
  • Coordinate with AKESI Facilities team for repairs, maintenance, and beautification.
  • Manage renewal of rent agreements and insurance coverage.
  • Implement AKESI's Safeguarding policy across all AKPs

Job RequirementsQualifications and Skills

  • Bachelor's or Master's degree in Human Development / Early childhood/ Education, Child Development, or a related field.
  • Perferred to have understanding of early childhood development theories, practices, and pedagogy.
  • Familiarity with relevant local and national regulations and policies related to ECD.
  • Strong leadership, communication, and interpersonal skills.
  • Ability to effectively collaborate with diverse stakeholders and build partnerships.
  • Excellent organizational and time management abilities.
  • Proficiency in data analysis and monitoring program outcomes.
  • Grant writing and fundraising experience are desirable.

Experience

  • Proven experience in managing and implementing Education programs, preferably in a leadership role.
  • Minimum years of experience with:

  • 2-3 years of experience in teaching

  • At least 3 years of experience in program management in the NGO Sector.
  • At least 5 years of experience in project management in a reputed NGO


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