Executive Assistant to Managing Director

Company Description

Brain Bean Technolabs Pvt Ltd is a technology outsourcing company founded in 2016, with a focus on diversity, innovation, and success. The company offers a wide range of technology-related services for SMEs, including Research and Development in ICT, Internet of Things (IOT), Custom Hardware Design, and Custom Software Design. Our mission is to create innovative products that maximize technology in a cost-effective manner and boost profitability for our clients.

Designation: Executive Assistant to MD

Job Description:

Executive Assistant:

1. To prepare minutes for all critical meetings and follow up on action points thereto.

2. Manage appointments, follow up actions and communicate agendas for meetings to concerned people.

3. Collect all relevant data from all the concerned parties before the meeting & prepare power-point presentations / excel data for internal and external meetings.

4. To ensure all the data are received from respective parties (HODs, consultants, associates) before the meeting.

5. Be the face of the office of the Director and handle it with utmost honesty, confidentiality and sincerity.

6. Attend client / vendor meetings (if required) to understand their requirements and coordinate for implementation of the agreed projects with clients and the strategic partners.

7. Understand client / vendors / employees feedback and communicate the same to the internal authorities for necessary action.

8. Travel coordination, payment coordination and follow ups on assignments.

9. Give strategic suggestions to the Director for the betterment of organization.

10. Proficiency with office productivity tools and an aptitude for learning new software and systems.

11. To ensure Performance Management of all employees are being done on timely basis and implement relevant policies and procedures.

Reporting Structure:

Reporting to :

1. Managing Director

Position reporting into this role :

None

Required Skills :

1. Excellent personality

2. Good knowledge of MS-Office,

3. Strategic Approach

4. Presentation Skills

5. Communication Skills

6. Interpersonal Skills

7. Time management skills

8. Inter-personal Skills

9. Grievance management Skills

10. Written & Verbal communication Skills,

11. Coordination skills

12. Conflict Management skills

13. Analytical Skills

14. Flexibility & Adaptability

Primary Internal Interactions :

1. Top Management

2. Operations Team

3. Project Management Team

4. Sales Team

Primary External Interactions :

1. Consultants

2. Customers

3. Associates

Educational Qualification:

1. A minimum of Bachelor's degree with more than 70% score from Tier I / II College / university. Or,

2. A Master's Degree Holder in Human Resources / Operations / General Management with more than 65% or MBA / PGDHRM with B+ Grade from Tier II college / university

3. Diploma in Office Administration or Executive Assistance.

Work Experience:

1. A minimum working experience 2-3 years as an Executive Assistant.

Pay Scale : No Bar

Location

Job Location: Anand, Gujarat

Candidate Location: Anand

Key Result Areas & Key Performance Indicator

Executive Assistant to MD

KRA:

1. Implement performance management system at Branch Level.

2. Continuous interactions with employees to get feedback

3. Managing Director's calendar

4. Timely documentation

5. Timely reports submission from HODs

6. Travel arrangements of Director

7. Ensure confidentiality of data

8. Departmental coordination

KPI:

1. 100% implementation of Performance Management System

2. Once a month / bi-monthly one-one interactions with all employees.

3. All MOMs to be submitted within prescribed timelines

4. HODs to submit reports 48 hours before meeting

Job Type: Full-time

Pay: ₹20, ₹30,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund

Work Location: In person