Administrative Assistant

2 days ago

Remote, India licentiam Full time ₹ 25,000 - ₹ 33,82,585 per year

Healthcare Administrative Assistant (Career Path to Licensing Specialist)

About the Role

We are seeking a detail-oriented and motivated Healthcare Administrative Assistant to support our licensing operations team. This role is designed as an entry point with strong growth potential, offering a clear career path toward becoming a Licensing Specialist. The ideal candidate will bring organizational skills, professionalism, and a client-first mindset, with the ambition to grow into a specialized role managing complex healthcare licensing processes.

Key Responsibilities

  • Work under the supervision of the Team Lead to manage and organize office documents, including filing and data entry.
  • Review applications, transcripts, and confidential documents for completeness and accuracy.
  • Support client onboarding by entering confidential client data into the Licentiam Vault, our innovative Licensing Information System.
  • Interface with existing licensees to process change notifications (e.g., name changes, deaths, address changes, additional licensing needs).
  • Maintain timely and professional client communication (phone, email, certified mailings, faxes).
  • Collaborate with State Medical Boards and other regulatory agencies on behalf of clients regarding statutory and regulatory licensing and certification requirements.
  • Maintain all applicant and licensee files in compliance with company policies and procedures.
  • Accurately complete online forms, applications, and paperwork (Adobe PDF and state portals).
  • Attend training sessions to continuously improve knowledge of licensing requirements and procedures.

Qualifications

  • High school diploma or equivalent required; associate's degree or relevant certification preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficiency with Microsoft Word, Excel, PowerPoint, Gmail, Google Drive, and Adobe Acrobat.
  • Superior administrative and organizational skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Flexible, team-oriented, and willing to take on multiple tasks as needed.
  • Ability to operate standard office equipment (printers, copiers, scanners, fax machines).
  • Strong ability to work effectively and efficiently across teams.

Career Growth Opportunity

This position is designed to serve as a stepping stone toward becoming a Licensing Specialist. In that role, you will:

  • Take ownership of state-specific licensing processes.
  • Manage provider applications from submission through approval.
  • Build direct relationships with medical boards and healthcare clients.
  • Gain expertise in state and federal licensing regulations.
  • Contribute to process improvement and workflow efficiency in licensing operations.

With demonstrated performance and initiative, employees in this role can expect a clear path for advancement into the Licensing Specialist position within our organization.

Why Join Us?

You will be part of a mission-driven company that values accuracy, compliance, and client satisfaction in healthcare licensing. This is a unique opportunity to build a long-term career in healthcare administration and compliance, with mentorship and professional development support at every stage.

Job Type: Full-time

Pay: ₹25, ₹33,825.85 per month

Benefits:

  • Paid time off
  • Work from home

Work Location: Remote

  • Administration Assistant

    3 days ago

    Remote, India Growth99 Full time

    Organize and schedule appointments - Plan meetings and take detailed minutes - Schedule Calendar - Should have hands on experience in Excel - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers -...

  • Administrative Assistant

    6 days ago

    Remote, India Itzig Sarl Full time

    **Overview**: Join our dynamic and innovative team as an Administrative Assistant, working remotely. This role is perfect for individuals who excel in a flexible, work-from-home environment and play a crucial role in ensuring the efficient functioning of the office by providing comprehensive administrative support to various teams and facilitating seamless...

  • Administrative Assistant

    6 days ago

    Remote, India nbiz infosol Full time

    **Description**: We are currently seeking a detail-oriented and organized Administrative Assistant to join nbiz infosol, a leading company in the education management and consulting industry. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of the company, ensuring efficiency and smooth workflow. You will have...

  • Administrative Assistant

    3 days ago

    Remote, India BTS Innovation Solutions Pvt. Ltd Full time

    **Role/Responsibilities**: Utilize document management systems to maintain a structured and easily accessible record of documentation. Facilitate effective communication within the organization and with clients, ensuring timely and accurate dissemination of information. Schedule and coordinate meetings, ensuring all necessary resources are in place and...

  • Administrative Assistant

    1 week ago

    Remote, India Sofia Health Full time

    **About Us**: Sofia Health is an U.S tech startup dedicated to providing business solutions for health and wellness providers, with a primary focus on the North American market. Our platform is designed to streamline the lives of consumers actively seeking alternative, complementary, and holistic health and wellness services and products. **Job...

  • Administrative Assistant

    1 week ago

    Remote, India InDepth Engineering Solutions Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    This is a remote position.Position Overview: We are looking for a highly organized and detail-oriented individual to serve as a Remote Administrative Partner to CFO and VP, Investor Relations that are based in the US. The Administrative Partner will work closely with the Leaders on executive general administrative activities that are required to maintain day...

  • Administrative Assistant

    2 weeks ago

    Remote, India Nbiz Infosol LLC Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    DescriptionWe are currently seeking a detail-oriented and organized Administrative Assistant to join nbiz infosol, a leading company in the education management and consulting industry. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of the company, ensuring efficiency and smooth workflow. You will have the...

  • Administration Assistant

    1 week ago

    Remote, India MK Patwari Services Pvt Ltd Full time ₹ 26,430 - ₹ 31,700 per year

    Send your updated CV on WhatsApp Position: Administrative / Operations Assistant (Remote - India)Work Model: Remote (Work from Home)Location: Anywhere in IndiaVacancies: 3Salary: Around $300 per monthShift Timing: 8:00 AM – 6:00 PM CST (Monday to Friday)Additional: Occasional Saturdays may be required (paid extra on a day-rate basis)Hiring: ImmediateAbout...

  • Administrative Assistant

    1 day ago

    Remote, India Suncorp Valuations Full time

    Hyderabad, India (Remote) At Suncorp Valuations, everything we do is designed to achieve our Customer Brand Promise of ON TIME, CREDIBLE, PROFESSIONAL. For over 60 years we have earned our clients’ trust by consistently meeting their expectations. We do this by hiring the very best employees and providing them with performance based rewards, the tools to...

  • Executive Administrative Assistant

    1 week ago

    Remote, India GO2 Full time

    **About us** Our goal is to WORK REMOTELY WITH PURPOSE We believe that employing a global remote workforce provides sustainable growth for our customers and the communities we hire from. By working together, everyone benefits.. We are looking for passionate people with strong English speaking and writing skills. In your initial interviews, there will be an...