Administrative Assistant

3 days ago

Remote, India licentiam Full time ₹ 29,931 - ₹ 39,931 per year

Healthcare Administrative Assistant (Career Path to Licensing Specialist)

About the Role

We are seeking a detail-oriented and motivated Healthcare Administrative Assistant to support our licensing operations team. This role is designed as an entry point with strong growth potential, offering a clear career path toward becoming a Licensing Specialist. The ideal candidate will bring organizational skills, professionalism, and a client-first mindset, with the ambition to grow into a specialized role managing complex healthcare licensing processes.

Key Responsibilities

  • Work under the supervision of the Team Lead to manage and organize office documents, including filing and data entry.
  • Review applications, transcripts, and confidential documents for completeness and accuracy.
  • Support client onboarding by entering confidential client data into the Licentiam Vault, our innovative Licensing Information System.
  • Interface with existing licensees to process change notifications (e.g., name changes, deaths, address changes, additional licensing needs).
  • Maintain timely and professional client communication (phone, email, certified mailings, faxes).
  • Collaborate with State Medical Boards and other regulatory agencies on behalf of clients regarding statutory and regulatory licensing and certification requirements.
  • Maintain all applicant and licensee files in compliance with company policies and procedures.
  • Accurately complete online forms, applications, and paperwork (Adobe PDF and state portals).
  • Attend training sessions to continuously improve knowledge of licensing requirements and procedures.

Qualifications

  • High school diploma or equivalent required; associate's degree or relevant certification preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficiency with Microsoft Word, Excel, PowerPoint, Gmail, Google Drive, and Adobe Acrobat.
  • Superior administrative and organizational skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Flexible, team-oriented, and willing to take on multiple tasks as needed.
  • Ability to operate standard office equipment (printers, copiers, scanners, fax machines).
  • Strong ability to work effectively and efficiently across teams.

Career Growth Opportunity

This position is designed to serve as a stepping stone toward becoming a Licensing Specialist. In that role, you will:

  • Take ownership of state-specific licensing processes.
  • Manage provider applications from submission through approval.
  • Build direct relationships with medical boards and healthcare clients.
  • Gain expertise in state and federal licensing regulations.
  • Contribute to process improvement and workflow efficiency in licensing operations.

With demonstrated performance and initiative, employees in this role can expect a clear path for advancement into the Licensing Specialist position within our organization.

Why Join Us?

You will be part of a mission-driven company that values accuracy, compliance, and client satisfaction in healthcare licensing. This is a unique opportunity to build a long-term career in healthcare administration and compliance, with mentorship and professional development support at every stage.

Job Type: Full-time

Pay: ₹25, ₹33,825.85 per month

Benefits:

  • Paid time off
  • Work from home

Work Location: Remote

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