
Administrative Assistant
1 day ago
Healthcare Administrative Assistant (Career Path to Licensing Specialist)
About the Role
We are seeking a detail-oriented and motivated Healthcare Administrative Assistant to support our licensing operations team. This role is designed as an entry point with strong growth potential, offering a clear career path toward becoming a Licensing Specialist. The ideal candidate will bring organizational skills, professionalism, and a client-first mindset, with the ambition to grow into a specialized role managing complex healthcare licensing processes.
Key Responsibilities
- Work under the supervision of the Team Lead to manage and organize office documents, including filing and data entry.
- Review applications, transcripts, and confidential documents for completeness and accuracy.
- Support client onboarding by entering confidential client data into the Licentiam Vault, our innovative Licensing Information System.
- Interface with existing licensees to process change notifications (e.g., name changes, deaths, address changes, additional licensing needs).
- Maintain timely and professional client communication (phone, email, certified mailings, faxes).
- Collaborate with State Medical Boards and other regulatory agencies on behalf of clients regarding statutory and regulatory licensing and certification requirements.
- Maintain all applicant and licensee files in compliance with company policies and procedures.
- Accurately complete online forms, applications, and paperwork (Adobe PDF and state portals).
- Attend training sessions to continuously improve knowledge of licensing requirements and procedures.
Qualifications
- High school diploma or equivalent required; associate's degree or relevant certification preferred.
- Proven experience as an administrative assistant or in a similar role.
- Proficiency with Microsoft Word, Excel, PowerPoint, Gmail, Google Drive, and Adobe Acrobat.
- Superior administrative and organizational skills with attention to detail.
- Excellent written and verbal communication skills.
- Flexible, team-oriented, and willing to take on multiple tasks as needed.
- Ability to operate standard office equipment (printers, copiers, scanners, fax machines).
- Strong ability to work effectively and efficiently across teams.
Career Growth Opportunity
This position is designed to serve as a stepping stone toward becoming a Licensing Specialist. In that role, you will:
- Take ownership of state-specific licensing processes.
- Manage provider applications from submission through approval.
- Build direct relationships with medical boards and healthcare clients.
- Gain expertise in state and federal licensing regulations.
- Contribute to process improvement and workflow efficiency in licensing operations.
With demonstrated performance and initiative, employees in this role can expect a clear path for advancement into the Licensing Specialist position within our organization.
Why Join Us?
You will be part of a mission-driven company that values accuracy, compliance, and client satisfaction in healthcare licensing. This is a unique opportunity to build a long-term career in healthcare administration and compliance, with mentorship and professional development support at every stage.
Job Type: Full-time
Pay: ₹25, ₹33,825.85 per month
Benefits:
- Paid time off
- Work from home
Work Location: Remote
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