Executive Secretary

Job Profile for Secretary to Managing Director:

The Secretary to Managing Director (MD) will provide high-level administrative, organizational and operational support to ensure smooth functioning of the MD's office. The role serves as a key communication bridge between the MD, internal teams, external stakeholders and strategic partners. Responsible for assisting MD in secretarial activities like, day to day operations, departmental coordination, event & calendar management, meetings and appointment. The position requires professionalism, confidentiality, strong coordination skills and the ability to manage multiple priorities efficiently.

Required Skills & Qualifications:

• Bachelor's degree in Business Administration, Office Management or a related field.
• 5+ years of experience as an Executive Secretary, Administrative Assistant or similar secretarial or administrative support role.
• Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).

Key Responsibilities:

Scope of work includes, but is not limited to the following:

• Manage the MD's calendar, appointments, meetings and travel arrangements with accuracy and priority alignment.
• Serve as the primary communication link between the MD's office, internal teams and external stakeholders.
• Draft, review and manage official correspondence, reports, presentations and confidential documents.
• Coordinate and organize meetings, including preparing agendas, minutes and action follow-up reports.
• Track and monitor projects and directives assigned by the MD to ensure timely progress and completion.
• Conduct research, compile data and prepare briefs to support the MD's strategic decisions.
• Handle sensitive information with discretion and maintain a high level of confidentiality at all times.
• Ensure smooth office operations by managing workflows, prioritizing tasks and resolving issues proactively.

Preferred Skills

• Good time management with the ability to multitask and prioritise tasks in a fast-paced environment.
• Attention to detail and accuracy in handling tasks and documents.
• High level of professionalism, integrity and discretion in handling sensitive information.
• Excellent interpersonal skills for interacting with stakeholders at all levels.
• Experience handling international travel and scheduling across time zones.
• Strong problem-solving and critical thinking skills with the ability to work independently.
• Excellent written and verbal communication skills.