Documentation and Certificate Officer

4 days ago

Kakkanad Kochi Kerala, India kairos Institute Full time ₹ 3,60,000 - ₹ 6,00,000 per year

Key Responsibilities:Documentation Management(FEMALE)

  • Maintain, organize, and update all official institute documents including academic records, reports, certificates, and correspondence.
  • Draft, proofread, and finalize official documents such as letters, circulars, memos, certificates, and notices for both students and institute operations.
  • Ensure all documents adhere to the institute's standards, formatting, and confidentiality protocols.
  • Manage digital and physical filing systems for easy retrieval of records.

Certificate Management

  • Prepare, verify, and issue student certificates, transcripts, mark sheets, and other academic credentials.
  • Maintain a record of all issued certificates and ensure proper documentation for audits and inspections.
  • Coordinate with relevant departments to verify information before certificate issuance.

Assistance to the Director

  • Assist the Director in drafting, reviewing, and finalizing official communications, agreements, and reports.
  • Prepare meeting agendas, minutes, and follow-up documentation for Director-level discussions.
  • Manage schedules and track deadlines for documentation-related tasks assigned by the Director.
  • Ensure smooth flow of information and documentation between the Director and other departments.

Compliance and Quality Assurance

  • Ensure all documentation meets legal, regulatory, and institutional compliance requirements.
  • Conduct regular audits of documentation to ensure accuracy, completeness, and timely updates.
  • Implement and maintain documentation policies and standard operating procedures (SOPs) as directed.

Coordination and Support

  • Coordinate with faculty, administration, and students for collection and verification of required documents.
  • Support new initiatives related to documentation, certificates, or administrative efficiency.
  • Act as a point of contact for queries related to documentation or certificates.

Qualifications and Skills:

  • Bachelor's degree in Business Administration, Management, Education, or related field.
  • Proven experience in documentation, certificate management, or administrative assistance in an educational setting.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management skills with high attention to detail.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and document management software.
  • Ability to handle confidential information with discretion.
  • Strong coordination and interpersonal skills, especially in assisting senior management.

Key Competencies:

  • Accuracy and attention to detail
  • Professionalism and discretion
  • Ability to prioritize tasks and meet deadlines
  • Strong initiative and problem-solving skills
  • Teamwork and collaboration
  • Adaptability to handle multiple documentation requirements

Job Types: Full-time, Permanent

Pay: ₹22, ₹30,000.00 per month

Experience:

  • Drafting: 1 year (Required)
  • Records management: 1 year (Required)
  • Compliance management: 1 year (Required)

Work Location: In person

  • Back Office

    5 days ago

    Kakkanad, Kochi, Kerala, India ZEAK US Full time

    **Back Office Executive** **Location**: Infopark **Working Hours**: Day and Night Shifts (Rotational Shifts) **Salary**: ₹13,000 (Take-home) **Qualification**: Any Degree with a relevant certificate **Skills Required**: - Excellent English proficiency (both written and spoken) is a must. - Good communication and interpersonal skills. - Basic knowledge of...

  • Documentation Officer

    8 hours ago

    Kochi, India mac systems and solutions pvt ltd Full time

    EXPERIENCE - 1 TO 4 YEARS - QUALIFICATION - ANY DEGREE WITH GOOD COMMUNICATION SKILLS - JOB NATURE - DOCUMENTATION, TEAM MANAGEMENT, CLIENT FOLLOWUPS, TEAM COORDINATION, OFFICE IN CHARGE ACTIVITY'S - SKILLS; - GOOD COMPUTER KNOWLEDGE, MS OFFICE, EXCEL, WORD , - JOB LOCATION - COCHIN, KERALA **Salary**: ₹8,086.00 - ₹45,844.58 per month Ability to...

  • Documentation Officer

    9 hours ago

    Kochi, Kerala, India Safeland international Full time

    We're looking for a dedicated Documentation Coordinator. Key Skills: Proficiency in MS Office (Word, Excel, PowerPoint) Excellent language skills. Strong attention to detail and organizational abilities Ability to multitask and prioritize tasks effectively Communication skills for interacting with students, universities, and government...

  • Officer Visa Documentation

    2 weeks ago

    Kochi, Kerala, India ABC Study Links Full time

    ABC Study Links, a 35 year old and one of the most reputed and successful Overseas Education Consultancy organisation, having several branches in India and abroad. We are looking for Visa Documentation Officers for our Head Office at Cochin.As a Visa Documentation Officer at ABC Study Links, you will play a pivotal role in assisting our clients with their...

  • Documentation Controller

    2 weeks ago

    Kochi, Kerala, India JACHOOS TECHNOLOGIES PRIVATE LIMITED Full time

    **FULL JOB DESCRIPTION** **JOB ROLE: DOCUMENTATION CONTROLLER AND ADMINISTRATOR** **LOCATION: KOCHI** **Experience**: 1 to 3 yrs **Salary**: 18k - 22k **Requirements**: - Engineering Documentation Knowledge - Should have good MS office, MS Excel skills and pdf editing software - Should have Proficient typing and editing skills - Should have Data...

  • Documentation Officer

    7 days ago

    Ernakulam H.O, Kochi, Kerala, India Continental Mercantile Corporation PVT Full time ₹ 2,40,000 - ₹ 3,60,000 per year

    The documentation officer will be responsible for all the documentation and processing of a candidate who has been selected by a client for an overseas job, starting from the offer letter upto the travel ticket issued. This job requires coordination with our head office and the candidates, from our branch office in Mumbai.Job Type: Full-timePay: ₹22,...

  • Driver cum office assistant

    2 weeks ago

    Kakkanad, Kochi, Kerala, India Dr. Bhatia Medical Coaching Institute Full time ₹ 1,60,000 - ₹ 1,92,000 per year

    Job Summary:We're seeking a reliable and experienced Driver cum Office Assistant to support our faculty and staff. The successful candidate will be responsible for driving faculty members to and from designated locations, running errands, and performing various office tasks.Key Responsibilities:Drive faculty members to and from designated locations, ensuring...

  • Front Office Associate

    2 weeks ago

    Kakkanad, Kochi, Kerala, India iROHUB INFOTECH PVT. LTD. Full time

    Job Summary: Key Responsibilities: Manage front desk operations, including greeting students and visitors. Maintain attendance records for students and employees. Keep track of class schedules, faculty timings, and daily logs. Prepare and maintain student registration records and follow-up lists. Coordinate and print offer letters, certificates, and...

  • Office Administrator

    1 week ago

    Kakkanad West, Kochi, Kerala, India DOYD INTERIORS AND CONTRACTORS Full time ₹ 1,82,400 per year

    We are seeking a smart, efficient, and hardworking Office Administrator to handle daily office operations and coordination tasks. The candidate should be fluent in English, Hindi, and Malayalam, proficient in MS Excel, and capable of managing multiple responsibilities accurately and promptly.Key Responsibilities:Administrative & Office Management:Maintain...

  • Office Coordinator

    2 weeks ago

    Kakkanad, Kochi, Kerala, India renjith associates Full time

    **JOB TITLE**: Office co Ordinator **LOCATION**: Renjith Associates, Punnoolil Building, Near Kangarapady Mini Town Hall, Thachanvelimala - Kakkanad Road, Kalamassery, Kochi **WORK TIMING**: Full Time **REPORTING TO**: Proprietor - Renjith Puthenpurayil **JOB DESCRIPTION** We are looking for a highly organized and proactive **Executive Assistant** to...