HR Operations

Dear Candidates,

Find the below JD for Junior HR Operation role.

Interested candidates share me your updated CV to

Job Brief:

This pivotal role is responsible for ensuring the integrity and compliance of our hiring process by meticulously managing end-to-end background verification for all potential employees. The specialist will oversee critical pre-employment documentation, safeguarding sensitive information and upholding the highest standards of accuracy and confidentiality. This position plays a crucial part in building a trustworthy and secure workforce, directly contributing to the company's reputation and operational excellence.

Primary Responsibilities and Day-to-Day Activities:

The incumbent will proactively initiate, track, and conclude all background verification processes, collaborating closely with third-party agencies to ensure timely and comprehensive reports. This includes verifying candidate credentials, employment history, educational qualifications, and criminal records in accordance with company policy and legal requirements. Daily activities involve extensive communication with candidates to collect necessary documents and address inquiries, ensuring a smooth and transparent experience. The role demands meticulous attention to detail in reviewing and interpreting verification outcomes, escalating discrepancies as needed to HR leadership.

Key Deliverables and Performance Expectations:

Key deliverables include the accurate and timely completion of all background verification reports, ensuring that hiring decisions are supported by verified information. Performance will be measured by adherence to service level agreements with internal stakeholders and external agencies, the maintenance of comprehensive and audit-ready employee pre-employment files, and a demonstrated commitment to data privacy and compliance. The role expects proactive identification and resolution of potential issues in the verification process.

Collaboration Requirements and Stakeholder Interactions:

This role requires significant collaboration with various stakeholders, including HR Business Partners, Talent Acquisition teams, and external background verification vendors. Effective communication and strong interpersonal skills are essential for coordinating documentation from candidates and for providing clear, concise updates to internal teams regarding verification statuses. The specialist will also serve as a key point of contact for audits related to employee documentation and background checks.

Growth Opportunities and Career Progression Potential:

This position offers excellent opportunities for career progression within HR operations, including specializing in compliance, talent acquisition operations, or HR systems. Individuals will have the chance to contribute to process improvements, policy development, and the implementation of new technologies related to background checks and documentation management, enhancing their expertise in HR best practices and regulatory compliance.

Required Qualifications:

A Bachelor's degree in Human Resources, Business Administration, or a related field is required. Candidates must possess a minimum of 2-4 years of proven experience in Human Resources, specifically handling background verification processes and employee documentation management. Strong knowledge of HR best practices, data privacy regulations (e.g., GDPR, CCPA), and employment laws is mandatory. Excellent organizational skills, meticulous attention to detail, and robust communication abilities are also essential.

Preferred Qualifications:

Experience with an HR Information System (HRIS) such as Workday, SAP SuccessFactors, or similar is highly desirable. Certification in Human Resources (e.g., SHRM-CP, PHR) would be an advantage. A solid understanding of various types of background checks and their legal implications across different jurisdictions is preferred.Roles & Responsibilities

• Manage the complete lifecycle of background verification checks for all new hires.
• Coordinate with external background verification agencies to ensure timely and accurate results.
• Collect, organize, and maintain all pre-employment documentation in compliance with company policies and legal requirements.
• Verify the authenticity of candidate-provided information, including educational qualifications, previous employment, and references.
• Ensure strict adherence to data privacy and confidentiality protocols throughout the verification process.

Competencies For The Job

• Exceptional attention to detail and accuracy in managing sensitive information.
• Strong written and verbal communication skills for effective stakeholder interaction.
• High level of integrity and ability to handle confidential data with discretion.
• Excellent organizational and time management skills to handle multiple verifications simultaneously.
• Deep understanding of employment laws and data privacy regulations.

Skills

Language Proficiency Comments HRIS (e.g., Workday, SAP SuccessFactors)7Experience with HR Information Systems for employee data management. Microsoft Office Suite (Excel, Word, Outlook)8Proficient in using Office applications for documentation and communication. Background Verification Software6Familiarity with platforms used for initiating and tracking background checks.

Other Skills: Strong ethical conduct, confidentiality, and integrity in handling sensitive employee information. Ability to work independently and as part of a team, demonstrating strong interpersonal skills. Excellent time management and ability to prioritize tasks in a fast-paced environment.

About Us:

We are a new-generation Digital Service Solution Provider, transforming the way businesses operate in a digitally connected world. At the core of our approach lies the synergy of human ingenuity and AI. By leveraging use-case-driven data infrastructure, fine-tuned AI models, and targeted innovation, we help enterprises overcome operational bottlenecks and deliver measurable outcomes with every step.

Our expertise lies in reengineering workflows, integrating intelligent systems, and building adaptive frameworks that align with evolving business needs. By turning complexity into clarity, we empower businesses to serve their customers better, make smarter decisions, and achieve sustained growth.  We focus on execution that bridges innovation and practicality, ensuring every transformation leads to tangible and lasting results.

Regards,

iOPEX TA