Export Documentation Executive

2 weeks ago

Shankar Nagar Raipur Chhattisgarh, India Vandana ispat Full time ₹ 2,64,000 per year

Educational Qualification:

  • Graduate in Commerce, Business Administration, International Business, or a related field.
  • Diploma/Certification in Export-Import Management will be an added advantage.

Key Responsibilities:

  • Prepare, verify, and manage all export documentation such as invoices, packing lists, bills of lading, certificates of origin, phytosanitary certificates, and insurance documents.
  • Coordinate with shipping lines, freight forwarders, CHA (Customs House Agents), and clearing agents for timely shipment of rice consignments.
  • Ensure compliance with customs regulations, DGFT guidelines, export policies, and international trade requirements.
  • Handle documentation for LC (Letter of Credit), advance payment, and other export payment terms with banks.
  • Monitor vessel schedules and ensure timely dispatch of shipments.
  • Maintain proper records of all shipping and export-related documentation for audits and reporting.
  • Resolve discrepancies in documentation in coordination with buyers, agents, and internal teams.
  • Prepare MIS reports on shipments and documentation status for management review.
  • Stay updated on export regulations, food safety requirements, and documentation standards for agro-commodity exports.

Required Skills & Competencies:

  • Strong knowledge of export documentation procedures, preferably in agro commodities or food products.
  • Familiarity with Incoterms, customs clearance, and international shipping requirements.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Attention to detail and accuracy in handling export documents.
  • Strong organizational and coordination skills.
  • Ability to work under deadlines and handle multiple shipments simultaneously.
  • Good communication skills for dealing with internal teams, buyers, and external agencies.

Experience Required:

  • 2 to 5 years of experience in export documentation.
  • Candidates with prior experience in the rice mill/agro export sector will be preferred.
  • However, candidates from any industry background with relevant export documentation knowledge will also be considered.

Job Type: Full-time

Pay: ₹15, ₹22,000.00 per month

Work Location: In person

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