Export Documentation Executive

6 days ago

Indira Nagar Sewree Mumbai, India Anandji Haridas And-Co Mpany Privated Limited Full time ₹ 40,00,000 - ₹ 80,00,000 per year

Job Purpose: To ensure timely, accurate, and compliant preparation of all export shipping and commercial documents, coordination with logistics, CHA, and customers to enable smooth export operations and on-time shipments.

Key Responsibilities:

  • 1. Documentation
  • Prepare pre-shipment and post-shipment export documents including:
  • Invoice, Packing List, Delivery Challan
  • Shipping Bill, Bill of Lading / Air Waybill
  • Certificate of Origin, Inspection Certificate, and any customer-specific documents
  • Coordinate with bank for document submission under EPC.
  • Maintain export documentation files and record for audit and compliance.
  • 2. Coordination & Communication
  • Coordinate with CHA (Custom House Agent), Freight Forwarders, and Transporters for smooth shipment execution.
  • Communicate with production and dispatch teams for shipment readiness and container stuffing schedule.
  • Liaise with customers / overseas buyers for shipment schedules / EDI and document approval.
  • Update management and customer regarding dispatch and document status.
  • 3. Compliance & Systems
  • Ensure compliance with DGFT, Customs, RBI, and other statutory requirements.
  • Handle online systems such as ICEGATE, DGFT portal, and Export Invoice System (if applicable).
  • Support in applying and tracking export incentives such as RoDTEP / RoSCTL.
  • Maintain HS Code database and monitor export documentation accuracy.
  • 4. Reporting & MIS
  • Prepare shipment tracking reports, pending documents, and LC status reports.
  • Update export sales data and coordinate with finance for realization of export proceeds.
  • 5. Key Skills Required:
  • Strong knowledge of export documentation, customs clearance, and shipping procedures.
  • Proficiency in MS Office, ERP systems, and email correspondence.
  • Good written and verbal communication skills (English).
  • Attention to detail and adherence to deadlines.
  • 6. Qualification & Experience:
  • Graduate / Post Graduate in Commerce, International Trade, or related field.
  • 2–5 years of experience in export documentation and logistics.
  • Familiarity with DGFT / Customs / Banking procedures preferred.

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