Management Information System Executive

2 days ago

Chennai, Tamil Nadu, India Live Connections Full time

Job Title:
Assistant Manager – Marketing Billing & MIS

Experience:
5 – 8 Years

CTC:
₹4 – 6 Lacs per annum

Location:
Chennai – Mylapore

Role Overview

The Assistant Manager – Marketing Billing & MIS will be responsible for managing end-to-end marketing-related billing, expense tracking, vendor coordination, and MIS reporting. The role ensures strong financial control over marketing spends, timely bill processing, and accurate reporting to support management decision-making.

Key Responsibilities

Marketing Billing & Financial Control

  • Process, verify, and track all marketing-related bills including:
  • Advertising agencies
  • Digital marketing vendors
  • Event & activation partners
  • Printing, branding, and media vendors
  • Ensure all bills are supported by approved work orders, purchase orders, and completion proofs.
  • Coordinate with Finance/Accounts teams for timely booking and payment of bills.
  • Track marketing expenses campaign-wise, project-wise, and vendor-wise.
  • Monitor adherence to approved marketing budgets and highlight variances or deviations.

MIS & Reporting

  • Prepare, analyze, and circulate periodic MIS reports including:
  • Marketing spend vs. budget
  • Campaign-wise expense analysis
  • Project-wise marketing cost reports
  • Vendor payment and outstanding status
  • Maintain accurate marketing data in Excel and ERP systems.
  • Submit daily, weekly, and monthly MIS reports to senior management.
  • Support management presentations with financial insights, summaries, and dashboards.

Vendor & Internal Coordination

  • Liaise with marketing vendors for invoice clarifications, corrections, and reconciliations.
  • Coordinate with internal teams such as branding, digital marketing, events, CRM, and sales for billing confirmations.
  • Ensure proper documentation of vendor agreements, rate cards, approvals, and scope of work.
  • Maintain vendor master data, billing trackers, and historical records.

Compliance & Documentation

  • Ensure marketing expenses comply with company policies and audit requirements.
  • Maintain well-organized digital and physical records of invoices, approvals, and MIS reports.
  • Support internal and external audits related to marketing expenses.
  • Ensure GST compliance including accuracy of GSTIN, HSN codes, tax calculations, and invoice formats.

Process Improvement & Controls

  • Streamline marketing billing and MIS processes to improve efficiency and accuracy.
  • Develop and standardize formats for billing trackers and MIS reports.
  • Identify cost optimization opportunities and share insights with management.
  • Assist in automation or system enhancement initiatives related to billing and MIS.

Qualifications & Experience

  • Bachelor's degree in Commerce, Accounting, Finance, or Management.
  • MBA in Marketing / Finance / Operations –
    Preferred
    .
  • 5–8 years of relevant experience in marketing billing, MIS, or finance coordination roles.

Skills & Competencies

  • Strong understanding of marketing billing, expense management, and vendor invoicing.
  • Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, dashboards).
  • Working knowledge of GST and basic accounting principles.
  • High attention to detail with strong analytical skills.
  • Excellent coordination, communication, and follow-up abilities.
  • Ability to manage multiple tasks, meet deadlines, and work independently.

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