Front Desk

15 hours ago

Pune, Maharashtra, India Veko Care Full time ₹ 3,00,000 - ₹ 4,50,000 per year

Role & responsibilities :

  • Greeting all visitors.
  • Direct visitors to the appropriate person and office.
  • Managing budgets, records, and contracts.
  • Handling front desk activities including train/flight bookings, Hotel Bookings, Visa Process, Transportation arrangements etc.
  • Answer, screen and forward incoming phone calls.
  • Keep detailed and accurate records of visitor requests.
  • Ensure reception area is tidy and presentable, with all necessary stationery and material e.g. pens, forms, and brochures.
  • Provide basic and accurate information in-person and via phone/email.
  • Maintain office security by following safety procedures and controlling access via the reception desk e.g. Maintain Register for Visitors etc.
  • Managing office supplies such as stationery, equipment, and furniture.
  • Order stationery supplies for Office and keep an inventory of stock.
  • Update calendars and schedule meetings.
  • Arrange travel and accommodations, and prepare vouchers.
  • Keep updated records of office expenses and costs.
  • Perform other clerical receptionist duties such as filing.
  • Maintaining office services as required (such as Housekeeping and maintenance companies)
  • Receiving and dispatching deliveries of Courier and maintain the records of the same.
  • Email coordination as per the requirements.
  • Assisting the HR department in Recruitment, Interview Schedule, Employee Personal File record, on boarding and keeping attendance record of office Boys etc.

Preferred candidate profile

  • Proven work experience as a Receptionist, Front Office/ Admin similar role
  • He/ She should be able to do the Train/ Flights booking, Hotel Booking etc. which is mandatory for this role.
  • A minimum of 3 years of experience as front desk or similar role would be considered

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