Receptionist/Administration

2 days ago

Delhi, Delhi, India Amicus - Advocates and Solicitors Full time ₹ 4,80,000 per year

Job Title: Receptionist cum Admin Assistant

Location: Amicus, Okhla Phase 2

Department: Administration / HR Support

Job Summary:

We are seeking a highly organized, proactive, and professional Receptionist cum Admin Assistant to manage front-office reception duties along with administrative and HR support tasks. This role involves being the first point of contact for clients and visitors, coordinating with internal teams, and assisting management with day-to-day operations to ensure the smooth functioning of the office.

Key Responsibilities:

  • Greet clients, visitors, and guests in a courteous and professional manner.
  • Answer and route incoming calls or take accurate messages.
  • Manage appointment scheduling and assist with client coordination.
  • Maintain a tidy and organized reception area.
  • Manage and submit staff timesheets.
  • Prepare and format emails, letters, presentations, and reports as required.
  • Handle incoming and outgoing mail; ensure proper distribution and filing of legal and confidential documents.
  • Provide day-to-day administrative assistance to management and staff.
  • Manage partner(s)' calendars and organize meetings, including preparing necessary documentation.
  • Booking and managing meeting rooms and the boardroom.
  • Record-keeping and filing (physical and digital).
  • Maintain leave and attendance records for all staff.
  • Monitor office supplies and place orders as necessary.
  • Coordinate with vendors and service providers for office equipment, supplies, and maintenance.
  • Assist with travel bookings, hotel arrangements, and logistics.
  • Support event management, including office lunches, celebrations, and team events.
  • Assist in recruitment activities, including screening and coordination with candidates.
  • Support the induction process for new hires and interns.
  • Maintain HR-related records and support employee engagement initiatives.
  • Coordinate with IT personnel for troubleshooting and queries.
  • Assist in database management and ensure records are up-to-date.
  • Support website updates and changes in coordination with the IT team.
  • Manage the company's social media presence (LinkedIn, YouTube, etc.).
  • Support internal and external communication initiatives.
  • Handle petty cash management and maintain expense records.
  • Process vendor invoices and assist with reimbursement procedures.

Skills & Qualifications:

  • Bachelor's degree in Administration, Commerce, or a related field preferred.
  • Proven experience as a Receptionist, Office Administrator, or in a similar role.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Basic knowledge of HR, accounting, and IT coordination will be an advantage.
  • Social media management experience is a plus.
  • Professional, approachable, and client-service oriented.

Job Type: Permanent

Pay: ₹30, ₹40,000.00 per month

Work Location: In person

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