Executive Assistant,

13 hours ago

Mumbai, Maharashtra, India Kalpavruksh Systems Full time ₹ 8,00,000 - ₹ 12,00,000 per year

Position: Executive Assistant

Location: Nariman Point, Mumbai

What we are looking for

Urgent requirement of Executive Assistant to Promoters/Directors at Raheja Chambers, Nariman Point. The ideal candidate will have strong data management skills, excellent organizational abilities, and hands-on experience with Microsoft Office tools. This role demands a high level of confidentiality, time management, and the ability to multitask effectively in a fast-paced environment.

Roles and Responsibilities

Assists the Promoters/Directors with daily administrative duties and completes a broad variety of administrative tasks as mentioned below:

  • Acting as the point of contact between Directors and executives, employees, clients,
  • Provide comprehensive administrative support , including managing calendars, scheduling meetings, and making travel arrangements.
  • Manage and prioritize multiple tasks and projects to ensure timely completion.
  • Provide high-level administrative support to the Executives, including managing their schedules, appointments, and meetings.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries.
  • Handle confidential information with discretion and maintain a high level of professionalism at all times.
  • Scheduling appointments, meetings, and events, ensuring all logistics are coordinated smoothly.
  • Proactively adjust schedules based on changing priorities, business needs, and urgent requests.
  • Manage and maintain calendars, appointments, meetings, and travel arrangements.
  • Handle data management tasks including organizing, updating, and maintaining records, files, and reports.
  • Assist in preparing meeting agendas and reports.
  • Coordinate internal and external meetings, including logistics and documentation.
  • Manage travel, Visa, Cab arrangements
  • Managing information flow in a timely and accurate manner
  • Uphold a strict Level of confidentiality
  • Provide general administrative support.
  • Coordinate executive communications, including taking calls, responding to emails
  • Maintain an organized filing system of paper and electronic documents
  • Accurately record minutes from meetings

Desired Candidate Profile

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
  • Ability to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational skills.
  • Excellent management, time-management, and problem-solving skills.
  • Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Highly self-motivated, professional, and capable of managing the work load and prioritizing tasks
  • Ability to prioritize tasks and manage multiple assignments under pressure
  • Detail-oriented with excellent organizational skills
  • Good time management and the ability to meet deadlines

Education: Diploma / Graduate from any stream

If you are interested in the above referred position, kindly revert back with your Updated Resume along with following details:

  • Current salary
  • Expected salary
  • Notice period
  • Total experience
  • Relevant experience
  • Current location
  • Reason for job change

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