EA / Executive Assistant / Personal Assistant / Secretory To MD

JD Executive Assistant / Personal Secretary for Managing Director

Location: Noida

Company: DSI Robotics Pvt. Ltd.

Reporting To: Managing Director (Amit Sir an US-Educated Engineer, Founder of DSI Robotics)

Working Hours: 09:30 AM to 06:30 PM | 6 Days a Week

Salary Range: Rs25,000/month to 50,000/month (based on experience)

Age Limit: Below 30 Years

Education: Graduate/Postgraduate from reputed English-medium college/university

Job Summary

We are looking for a smart, confident, and proactive Executive Assistant / Personal Secretary to support our Managing Director (Amit Sir), a US-educated engineer and founder of DSI Robotics. The role involves a mix of executive, administrative, and personal assistance responsibilities, requiring excellent communication skills, strong IQ, and a trustworthy personality.

Key Responsibilities

• Manage and maintain MDs daily calendar appointments, meetings, and tasks
• Draft emails, official letters, and documents professionally
• Coordinate with internal departments, clients, vendors, and external stakeholders
• Attend and manage phone calls, emails, WhatsApp messages, and follow-ups
• Assist in preparing reports, presentations, and maintaining digital/physical records
• Coordinate with nursing staff and provide logistical/personal support to MD as needed
• Accompany MD during meetings, travel, hospital visits, or official engagements (as required)
• Maintain strict confidentiality and ensure smooth executive functioning

Required Skills

Must-Have:

Excellent English communication (spoken & written)

Strong administrative and calendar management skills

High IQ and smart problem-solving ability

Polished, well-presented, and discreet personality

Fluent in email communication, MS Office (Word, Excel, PPT)

Well-organized, detail-oriented, and responsible

Ability to handle confidential and high-responsibility tasks

Preferred:

• Female candidates preferred for personal support tasks
• Graduate from reputed English-medium institute
• Experience in executive assistant / secretary / admin roles (05 years)
• Open to travel with MD occasionally or assist beyond routine hours if needed
  
  How to Apply
  
  Interested candidates should email their updated CV along with a recent photograph to For any queries or follow-up, contact HR at /

Executive Assistant Skills

• Executive Assistance
• Personal Assistance
• Calendar Management
• Travel Coordination (Domestic & International)
• Meeting Scheduling & Coordination
• Office Administration
• Document Management
• Email & Communication Handling
• Minutes of Meeting Preparation
• Expense Management & Reimbursement Tracking
• File & Record Maintenance
• Appointment Scheduling
• Data Management
• Vendor Coordination

Managerial & Coordination Skills

• Coordination with Internal Departments
• Stakeholder Management
• Business Communication
• Client Interaction
• Project Coordination
• Reporting & Follow-ups
• Presentation Preparation (PowerPoint)
• MIS Reporting
• Executive Support to MD/CEO

Professional & Soft Skills

• Excellent Communication Skills (Verbal & Written English)
• Interpersonal Skills
• Time Management
• Multitasking Ability
• Organizational Skills
• Attention to Detail
• Problem Solving
• Discretion & Confidentiality
• Professional Etiquette
• Positive Attitude
• Adaptability
• Decision Making

Technical / Computer Skills

• MS Office (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Docs, Sheets, Calendar)
• Email Drafting & Correspondence
• Zoom / MS Teams Meeting Coordination
• Travel & Expense Software (if any)
• Basic IT/Tech Literacy
• Support to Managing Director / CEO / CXO
• Corporate Communications
• Confidential Support
• Event & Meeting Management
• Front Office Coordination
• Leadership Assistance
• Executive Operations
• Strategic Assistance
• Analytical Thinking
• Business Planning Support
• Confidential Correspondence
• Administrative Excellence

Executive Assistance, Personal Secretary, EA to MD, Calendar Management, Office Administration, Communication Handling, Travel Coordination, Meeting Scheduling, MS Office, MIS Reporting, Coordination, Confidential Support, Business Communication, Time Management, Interpersonal Skills, Organizational Skills, Presentation Preparation, Stakeholder Management, Expense Management, Executive Support, Leadership Coordination, Discretion, Confidentiality, Professional Etiquette, Problem Solving.