Executive Secretary

3 days ago

Pune, Maharashtra, India Prashant Deshmukh and Associates Full time ₹ 2,40,000 - ₹ 4,20,000 per year

Job Description:

Position: Executive Secretary

Location: Pune

Reporting to: Director / Senior Management

Role Overview:

The Personal Assistant (PA) will provide high-level administrative, secretarial, and organizational support to the Director. The role requires excellent communication skills, attention to detail, confidentiality, and the ability to manage multiple priorities efficiently.

Key Responsibilities:

  • Administrative Support: Manage calendars, schedule meetings, prepare agendas, and coordinate appointments.
  • Communication Handling: Draft, review, and manage correspondence (emails, letters, memos, reports) on behalf of the Director.
  • Travel & Logistics: Organize travel arrangements, accommodation, and itineraries, ensuring smooth coordination.
  • Document Management: Maintain files, prepare presentations, reports, and other documentation as required.
  • Meeting Coordination: Record minutes of meetings, follow up on action points, and ensure deadlines are met.
  • Confidential Support: Handle sensitive and confidential information with discretion.
  • Liaison Role: Act as the first point of contact between the Director and internal/external stakeholders.
  • Task Management: Track daily tasks, projects, and priorities, providing timely reminders and updates.
  • Event & Project Support: Assist in organizing corporate events, reviews, and special projects.

Requirements:

  • Excellent verbal and written communication skills.
  • Strong organizational and time-management abilities.
  • High level of confidentiality, integrity, and professionalism.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask, prioritize, and work under pressure.
  • Strong interpersonal skills and a proactive approach.

Qualifications & Experience:

  • Bachelor's degree in Administration, Management, or related field (preferred).
  • 2–5 years of experience in a similar PA/EA role.
  • Experience in handling senior-level management support will be an advantage.

Job Types: Full-time, Permanent, Fresher

Pay: ₹20, ₹35,000.00 per month

Benefits:

  • Paid time off

Ability to commute/relocate:

  • Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • Current CTC?
  • Expected CTC?
  • Notice Period?

Experience:

  • Related: 2 years (Preferred)

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