Account Executive

Role & responsibilities

Expectations of the Role:

(A) Expectations For AP & AR Role:

1. Accounts Payable (60%)

• Posting of PO & Non-PO based invoice.
• Processing and ensuring the staff claims is compliant with company policy.
• Ensuring all costs are posted to the correct GL account and allocated to the correct cost centres.
• Posting of payments and journal entry for custom clearance import GST and vendor.
• Ensuring that the correct GST code is applied according to IRAS GST guidelines.
• Offer guidance and support to other division on the proper procedure for raising PRs
• Perform payment run for SSG accounts (ACH & Priority)
• Performing creditors recon for selected vendor.
• Monitoring AP ageing for non or delay payment to resolve discrepancies and outstanding issue.
• Performing Inventory reclass for Production Clearing account/ Material for internal consumption account and Scrapped material account.
• Computing monthly accrual for Shared Services /Mgt Quality/Utilities charges for 10&15 CNW/ Audit and tax.
• Act as a checker for any urgent payment.

2. Principal Billings & Credit Control (30%)

• Liaise with client service and CTM project management team for the monthly billing to principals under my care.
• Ensure billing amount matches with the invoice.
• To mail out principal's invoices in a timely manner and based on principals'/clients' requirements if any. The list of principals/clients shall be maintained and updated regularly.
• To send monthly statement of accounts to respective Principal's Finance or Accounts Payable Team.
• Follow up with respective Principals for outstanding AR balance and resolve disputes, if any to ensure timely collection.
• To provide commentaries on individual customer accounts in AR aging report.
• Creation & maintenance of debtor codes in SAP using the MDG system

(B) Expectations For AP Role

1. Principal Billings & Credit Control:

• Liase with client service and CTM project management team for the monthly billing to principals under my care.
• Ensure billing amount matches with the invoice.
• To mail out principal's invoices in a timely manner and based on principals'/clients' requirements if any. The list of principals/clients shall be maintained and updated regularly.
• To send monthly statement of accounts to respective Principal's Finance or Accounts Payable Team.
• Follow up with respective Principals for outstanding AR balance and resolve disputes, if any to ensure timely collection.
• To provide commentaries on individual customer accounts in AR aging report.
• Creation & maintenance of debtor codes in SAP using the MDG system.

2. Balance Sheet Schedule Maintenance

• Prepare balance sheet schedules of assigned accounts for AM review.
• Ensure classifications and utilisations are correctly reflected in the schedules.
• Ensure that the balance sheet figure ties back to GL balance

3. Month End Process (5%)

• Provision for income related accruals, if any
• Receipt allocation of payments from Principals.
• Download and provide AR Aging report for BPP submission.

4. Balance Sheet Schedule Maintenance (5%)

• Prepare balance sheet schedules of assigned accounts for AM review.
• Ensure classifications and utilizations are correctly reflected in the schedules.
• Ensure that the balance sheet figure ties back to GL balance.

5. Other ad-hoc duties and back up

Preferred candidate profile

• Prior experience in logistic Industry is an advantage