Hiring Admin
6 days ago
Key Responsibilities:
Administrative Management:
- Supervise and lead the admin team to ensure smooth front-office and back-office operations.
- Oversee office infrastructure, facilities management, and ensure compliance with safety & hygiene standards.
- Manage vendor relationships, contracts, and negotiations to optimize cost and quality.
- Handle company documentation, agreements and confidential records with accuracy.
- Coordinate meetings, travel, events, and internal communications.
Operational Management:
- Ensure seamless day-to-day operations across branches/departments.
- Implement and monitor Standard Operating Procedures (SOPs) for efficiency and compliance.
- Supervise inventory control, stock movement, and procurement processes.
- Manage AMC (Annual Maintenance Contracts), equipment servicing and IT infrastructure upkeep.
- Conduct regular audits (stock, asset, compliance, financial) and submit operational reports.
- Work closely with management to identify process improvements and cost-control strategies.
- Support the finance team with operational expense tracking and budget planning.
Leadership & Coordination:
- Lead, guide, and evaluate administrative & operational staff performance.
- Act as a bridge between management, staff, and external stakeholders.
- Train and develop teams for improved efficiency and service delivery.
- Ensure high standards of client service and operational support.
Skills & Competencies:
- Strong leadership and team management abilities.
- Excellent communication, negotiation, and interpersonal skills.
- Strategic thinking with hands-on problem-solving approach.
- Strong organizational and time-management skills.
- Proficiency in MS Office Suite, ERP/CRM, and operational management software.
- Knowledge of compliance, facility management, and financial basics.
Qualifications & Experience:
- Bachelors/Master's degree in Business Administration, Operations Management, or related field.
- 4–8 years of experience in Administration/Operations, with at least 2–3 years in a managerial role (healthcare/wellness/service industry preferred).
- Proven track record of handling multi-location operations and team leadership.
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