Document Controller @ Maldives Location
2 days ago
Role & responsibilities
- Coordinate with the Project Manager and assist him in performing all important correspondences and appropriate treatment of incoming and outgoing information.
- Typing of site documents and following up on all the site needs. Generating the various document control reports as required.
- Coordinating all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence.
- Preparation of material submittals, shop drawings submittals, (RFI) request for information etc.,weekly reports and monthly report for client& consultant.
- Keeping a systematic record of all files and updating the same, maintaining soft copies, and taking back up from time to time to ensure the security of all important contractual correspondences.
- To liaise with the project management to identify priorities and appropriate treatment of incoming and outgoing information and continually update and maintain accuracy of information.
- Input document data into the standard registers ensuring that the information is accurate and up to date.
- Handling of confidential information.
- All incoming, and outgoing correspondences & documents such as (RFI) requests for information, shop drawings, materials submittal, sample tags, test reports, document submissions, inspection requests etc., are separated for filing as per QA/QC formats.
- To organize copies of hard & softcopy documents, incoming and outgoing, and distribute quickly and effectively and continually update and maintain accuracy of information.
- Making copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
- Maintaining updated records of all approved documents and drawings and their distribution.
- Maintaining the documents and drawings in the Document Control Office under safe custody without any damage or deterioration with ease of traceability.
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