Personal Assistant

Job Summary The Personal Assistant provides comprehensive administrative, operational, and logistical support to senior university leadership or academic professionals in a higher education environment. This role ensures efficient management of daily tasks, allowing focus on strategic academic, research, and institutional priorities. Operating in a dynamic university setting, the PA acts as a key liaison across faculties, administrative departments, and external partners, handling confidential matters with discretion while adhering to institutional policies on governance, ethics, and inclusivity. The position demands proactive organization, cultural awareness, and adaptability to academic cycles, such as semesters, research grants, and campus events. Key Responsibilities Scheduling and Calendar Management: Organize and maintain complex diaries, including academic timelines (e.g., lectures, committee meetings, grading periods), appointments with faculty, students, and external collaborators, and travel arrangements for conferences or fieldwork. Prioritize tasks based on institutional goals and resolve scheduling conflicts efficiently. Administrative and Document Support: Prepare, edit, and format documents such as reports, grant applications, academic correspondence, meeting minutes, and briefing notes. Manage filing systems for records, ensuring compliance with university data protection and archiving standards. Communication and Liaison: Serve as the primary contact for internal stakeholders (e.g., department heads, student representatives) and external entities (e.g., funding bodies, industry partners, alumni). Screen emails, phone calls, and inquiries; draft responses; and coordinate follow-ups to maintain professional relationships. Event and Project Coordination: Plan and execute university events, including seminars, workshops, guest lectures, or departmental gatherings, handling logistics like venue booking, invitations, and audiovisual setup. Support projects such as curriculum development or accreditation processes by tracking progress and preparing materials. Research and Information Handling: Gather and synthesize information on academic trends, policy updates, or resource needs using university libraries and databases. Maintain secure records of sensitive data, such as research proposals or personnel evaluations. General Office and Ad-Hoc Support: Oversee office supplies, basic financial tracking (e.g., expense reimbursements), and junior staff if applicable. Provide rapid assistance during peak periods, such as enrollment seasons or audits, including note-taking and transcription. Confidentiality and Compliance: Uphold the highest standards of discretion for all university-related matters, ensuring adherence to legal, ethical, and institutional guidelines.

Job Types: Full-time, Permanent

Pay: ₹25, ₹37,000.00 per month

Application Question(s):

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), academic tools (e.g., learning management systems like Moodle), and collaboration platforms (e.g., Microsoft Teams, Zoom). Knowledge of data management software for secure handling of university records is beneficial.

Excellent communication skills, both written and verbal, for engaging diverse audiences including multicultural students and international partners.

High level of discretion, integrity, and ethical judgment when dealing with sensitive academic or institutional information.

Proactive problem-solving and initiative to anticipate needs in a collaborative university setting.

Interpersonal skills to build effective networks across departments and with external stakeholders.

Adaptability to flexible hours, including evenings for events or global collaborations

Education:

• Bachelor's (Required)

Experience:

• Personal assistant: 3 years (Required)

Language:

• English (Required)
• Hindi (Required)

Work Location: In person