Executive Assistant
2 days ago
Job Description:
Executive Assistant with dual reporting to Chairman and Managing Director (MD)
Role Overview:
We are seeking a highly skilled and professional Executive Assistant to provide comprehensive support to the Chairman and MD. The ideal candidate will have exceptional organizational and communication skills, a proactive attitude, and the ability to manage a variety of tasks efficiently and confidentially. This role is pivotal in ensuring the smooth operation of the Chairman and Managing Directors office and requires a high level of discretion, attention to detail, diligent follow up and the ability to handle a dynamic and fast-paced work environment.
Key Responsibilities:
Administrative Support:
Manage and coordinate the Chairman and MDs schedule, including meetings and travel.
- Coordinate and facilitate internal and external meetings, events and conferences, including setting up venues, managing logistics, and preparing materials.
- Prepare and organize meeting agendas, minutes, and reports, ensuring timely follow-up on action items.
- Handle correspondence, including drafting, editing, and prioritizing emails, letters, and other communications.
- Serve as primary point of contact between the Chairman and MD and internal/external stakeholders.
- Screen and prioritize phone calls, emails, and other communications, addressing issues or routing them to appropriate personnel.
- Maintain confidential files, records, and documentation with the utmost discretion.
- Manage and coordinate the Chairman and MDs travel, including booking transportation and accommodation, creating itineraries, and managing necessary documentation.
Oversee the day-to-day operations of the Chairman and MDs office and manage office supplies, equipment, and technology in coordination with IT and facilities teams.
Knowledge Curation and Management Information System:
Assist the Chairman and MD in managing projects and initiatives, including research, data analysis, and preparation of presentations and reports.
- Track and follow up on the timely submission of various MIS. Conduct detailed data analysis to deliver concise and insightful briefs to Chairman and MD for decision making.
- Monitor project progress and deadlines, providing updates and ensuring timely completion of tasks.
Qualifications:
Educational Background:
Bachelors degree in Liberal Arts and Masters in Business Administration is preferred.
Experience:
10 year experience with minimum of 5 years as an executive assistant or in a similar high-level administrative role demonstrating experience in supporting senior executives
Skills and Competencies:
Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills, with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software and tools.
- Strong problem-solving abilities and a proactive, solution-oriented mindset.
- Ability to observe highest level of discretion in dealing with confidential information to ensure privacy of the Chairman and MD's personal and professional information.
- Strong interpersonal skills, with the ability to interact effectively with senior executives, staff, and external stakeholders.
- Willingness to work outside regular office hours as needed.
If interested, please share your CV
-
Graphic Designer
3 days ago
Delhi, Delhi, India Wing Assistant Full time ₹ 5,00,000 - ₹ 10,00,000 per yearPlease whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...
-
Digital Marketing Specialist
3 days ago
Delhi, Delhi, India Wing Assistant Full time ₹ 5,00,000 - ₹ 10,00,000 per yearPlease whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...
-
Executive Assistant
1 week ago
Delhi, Delhi, India Amish aggarwala Full timeCompany DescriptionLaw Chambers of Amish Aggarwala.Role DescriptionThis is a full-time on-site role for an Executive Assistant located in New Delhi. The Executive Assistant will be responsible for providing executive support, managing expense reports, and offering administrative assistance. The role includes tasks such as scheduling meetings, managing...
-
Executive Assistant
22 hours ago
Delhi, Delhi, India Style Freaks Full time ₹ 6,00,000 - ₹ 8,00,000 per yearCompany DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Executive Assistant, located in Delhi, India. The Executive Assistant will be responsible for providing executive administrative assistance, including managing expense reports and executive support. This role involves managing communication, both...
-
Executive Assistant
5 days ago
Delhi, Delhi, India Amish aggarwala Full timeCompany DescriptionLaw Chambers of Amish Aggarwala.Role DescriptionThis is a full-time on-site role for an Executive Assistant located in New Delhi. The Executive Assistant will be responsible for providing executive support, managing expense reports, and offering administrative assistance. The role includes tasks such as scheduling meetings, managing...
-
Executive Assistant
2 days ago
Delhi, Delhi, India Virender Kumar & Co Full time ₹ 5,00,000 - ₹ 10,00,000 per yearCompany DescriptionWe suggest you enter details here. Role DescriptionThis is a full-time on-site role for an Executive Assistant based in Gurgaon, India. The Executive Assistant will manage daily administrative tasks including executive administrative assistance, preparation of expense reports, and providing executive support. Responsibilities also include...
-
Executive Assistant
1 day ago
Delhi, Delhi, India Amish aggarwala Full timeCompany Description Law Chambers of Amish Aggarwala. Role Description This is a full-time on-site role for an Executive Assistant located in New Delhi. The Executive Assistant will be responsible for providing executive support, managing expense reports, and offering administrative assistance. The role includes tasks such as scheduling meetings, managing...
-
Executive Assistant
2 weeks ago
Delhi, Delhi, India ARG Prints And Promotions Full timeCompany Description We suggest you enter details here.Role Description This is a full-time on-site role for an Executive Assistant located in Delhi, India. The Executive Assistant will be responsible for providing executive administrative assistance and support to senior executives. Day-to-day tasks include managing schedules, coordinating meetings,...
-
Executive Assistant
2 weeks ago
Delhi, Delhi, India Resecurity Full timeCompany Description Resecurity is an American cybersecurity company based in Los Angeles, California. They specialize in providing next-generation endpoint protection and intelligence-driven cybersecurity solutions to leading Fortune 500 corporations and governments worldwide. Role Description This is a full-time hybrid Executive Assistant role at...
-
Executive Assistant
7 days ago
Delhi, Delhi, India Resecurity Full timeCompany DescriptionResecurity is an American cybersecurity company based in Los Angeles, California. They specialize in providing next-generation endpoint protection and intelligence-driven cybersecurity solutions to leading Fortune 500 corporations and governments worldwide.Role DescriptionThis is a full-time hybrid Executive Assistant role at Resecurity...
