Head of Operations – Ekatva Green Festival

About the Festival

Ekatva Festival
is a celebration of conscious culture, creativity, and community — where music, food, design, art and sustainability come together in one vibrant space. Launched in 2023, Ekatva has quickly become
India's most loved green festival,
a space— where you can grab an artisanal bite, listen to soulful talks, discover conscious brands, and vibe with people who care about the planet as much as they do about good music and good company.

About the Role

We're looking for a dynamic
Head of Events-Operations
who will be the central force behind the scenes —aligning operations with creative vision. You'll own the end-to-end operations for the festival across cities — from planning, promotion, curation and logistics to team coordination, vendor management, and on-ground delivery. You will ensures that all moving parts — from creative teams to logistics and client servicing — run in sync, deadlines are met, budgets are optimized, and every project reflects the brand's excellence and purpose.

Your mission: deliver seamless, vibrant, and efficient festivals that run like clockwork — even when they look effortlessly chill.

Key Responsibilities

1. Festival Planning & Operations

• Lead the end-to-end operations across planning, production, and execution for Ekatva Festival across multiple editions and cities (Mumbai, Delhi, Bengaluru, etc.)
• Create master timelines, production plans, checklists, and budgets for event production, vendor onboarding, ticketing, and permits.
• Design efficient site layouts for stalls, experiences, F&B zones, art installations, and live stages.
• Oversee the festival curation - from handpicked sustainable marketplaces, sponsor visibility, talk & experience zones to art installations and F&B areas.
• Collect and analyze feedback and insights post-event to drive continuous improvement.

2. Team & Coordination

• Collaborate closely with different departments curation, design, production, sales and marketing teams to ensure the operational blueprint complements the creative vision of the festival.
• Run daily ops syncs, ensure inter-department alignment, and resolve bottlenecks quickly.
• Define project timelines, allocate tasks and manage resources to ensure seamless delivery.
• Lead cross-functional teams across operations, production,logistics, and on-ground staff.
• Hire, train, and manage temporary staff and volunteers during festivals.
• Mentor younger team members and foster a high-performance culture built on accountability and communication.

3. Vendor, Partner & Exhibitor Management

• Build sustainable vendor partnerships that align with Ekatva's conscious ethos.
• Oversee onboarding and management of 200+ curated brands, partners, and F&B stalls.
• Ensure exhibitors receive a smooth, premium experience before, during, and after the event including onboarding, promotions, hassle free setup, electricity, security, and compliance for all vendors.
• Collaborate with multiple vendors to ensure ethical, efficient and timely execution of project tasks. Proactively address and resolve any challenges that arise.
• Liaise with sponsors for branded zones, installations, and experiential setups.
• Manage contracts, logistics, deliverables and operational guidelines for all exhibitors.

4. On-Ground Production & Execution

• Supervise venue build-out, fabrication, infrastructure, and branding installations.
• Manage technical teams — sound, light, stage, electrical, housekeeping, crowd management and security.
• Lead cross-functional teams across operations, logistics, and on-ground staff.
• Oversee artist zones, speaker sessions, and curated experiences.
• Ensure a high quality well-run experience — from entry to exit for all stakeholders - visitors, sponsors, artists, stall vendors, and media partners.
• Handle contingency planning for weather, safety, or technical disruptions.

5. Budgeting & Resource Management

• Own P&L for festival operations.
• Prepare and manage detailed operational budgets.
• Negotiate vendor contracts and optimize costs without compromising quality, creativity or experience.
• Track all expenditures, generate post-event reconciliation, and share operational reports and ensure financial transparency.

6. Compliance, Safety & Sustainability

• Oversee permits, licenses, and all compliances for the venue. Maintain safety standards for electrical, fire, and crowd control protocols.
• Implement green event practices — waste segregation, reusable setups, and minimal plastic use.
• Ensure smooth crowd management and top-notch visitor experience.

7. Cultural & Creative Aspects

• Work closely with creative teams to bring the
  festival's personality
  to life — relaxed, inclusive, and community-driven.
• Ensure spaces flow naturally — from talk sessions and workshops to art corners, live performances, and local markets.
• Help make Ekatva not just an event, but a movement people look forward to every year — a place to unwind, discover, and belong.

Key Performance Indicators (KPIs)

• Smooth execution of festival operations within time and budget.
• Partner, sponsor, and exhibitor satisfaction scores.
• Operational efficiency and sustainability implementation.
• Visitor experience ratings and feedback.
• Team efficiency and morale during promotion and production cycles.

Ideal Candidate Profile

• 6–12 years of experience managing large-scale festivals, experiential events, or cultural gatherings.
• Bachelor's degree in Event Management, Marketing, Communications, or a related field.
• Proven experience in planning and managing large-scale events.
• Strong organizational, multitasking, and project management skills.
• Strong understanding of event timelines like promotion, production, logistics, and operations.
• Communicate effectively, think on your feet, think critically under pressure, and resolve issues with ease.
• Demonstrate a proactive, go-getter attitude, with leadership abilities and good communication skills.
• Strong vendor management, budgeting and excellent negotiation skills.
• Creative eye with operational discipline.
• Passion for community, culture, and conscious living.Care deeply about our environment and are committed to creating positive climate action.

Must-Haves

• Detail-oriented and hands-on with a bias for action.
• Excellent communication and team management skills.
• Flexible with a learning attitude.
• Calm under pressure and thrives in dynamic, creative environments.
• Able to put a structure to chaos.

Location: This role is open for Mumbai-based candidates only. Please note that the role involves travel to other cities across India.

If this sounds like you reach out to us at

Email:

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