Multi-Tasking Executive

4 days ago

Bhubaneswar North Goa South Goa, India Central Hr Solutions Full time

Job description:

Job Description: Multi-Tasking Executive

Company: Maha Chai

Job Title: Multi-Tasking Executive

Location: Odisha & GOA

Department: Operations / Administration

Reports To: Office Manager / Operations Manager

About Maha Chai

Maha Chai is a beloved and popular brand, synonymous with quality and taste in the Quick Service Restaurant (QSR) segment. We are committed to delivering an exceptional beverage experience through a fast-paced and dynamic operational model. We are looking for a proactive and versatile individual to support our day-to-day business functions.

Job Summary

We are seeking an organized and energetic Multi-Tasking Executive to provide crucial support across various departments. This role is the backbone of our office operations, requiring a candidate who can seamlessly switch between administrative tasks, data management, and coordination duties. The ideal candidate is a quick learner, detail-oriented, and thrives in a fast-paced environment where no two days are the same.

Key Responsibilities

1. Administrative Support:

  • Handle front desk activities, including receiving guests, answering phone calls, and managing correspondence.
  • Assist in scheduling meetings, preparing meeting minutes, and making travel arrangements for staff.
  • Manage office supplies inventory and place orders as necessary.
  • Coordinate with vendors for office maintenance and services.

2. Data Management & Entry:

  • Accurately enter and update data related to inventory, sales, vendor details, and employee information into designated systems (e.g., MS Excel, company software).
  • Assist in generating daily, weekly, and monthly operational reports.
  • Maintain and organize physical and digital filing systems.

3. Operational Coordination:

  • Act as a liaison between the head office and various retail outlets for communication and document flow.
  • Support the operations team with tasks such as tracking outlet performance data, managing petty cash, and processing basic invoices.
  • Assist in coordinating logistics for new store launches or marketing activities.

4. General Support:

  • Provide support to other departments (HR, Marketing, Sales) as needed for various projects and tasks.
  • Perform any other ad-hoc duties as assigned by the management to ensure smooth business operations.

Required Qualifications & Experience

  • Education: Bachelors degree in any discipline.
  • Experience: 0-2 years of experience in an administrative, backend support, or executive assistant role. Freshers with relevant internship experience are encouraged to apply.

Key Competencies & Skills

  • Computer Proficiency: Excellent knowledge of MS Office (especially MS Excel and MS Word).
  • Organizational Skills: Strong ability to multitask, prioritize work, and manage time effectively.
  • Attention to Detail: High level of accuracy in data entry and general work.
  • Communication Skills: Good verbal and written communication skills in English and [local language].
  • Adaptability: A flexible and willing attitude to take on a variety of tasks in a dynamic QSR environment.
  • Proactive & Willing to Learn: A self-starter who shows initiative and eagerness to contribute to team goals.

What We Offer

  • A competitive salary package.
  • An excellent opportunity to learn the intricacies of the QSR industry from the ground up.
  • A dynamic and supportive work environment with a popular brand.
  • Comprehensive on-the-job training.

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