Executive Assistant to Managing Director

1 week ago

Noida, Uttar Pradesh, India Consortium Gifts Private Limited Full time ₹ 2,40,000 - ₹ 4,80,000 per year

Job Title: Executive Assistant to Managing Director

Location: Noida

Reporting To: Managing Director – Consortium Gifts Pvt. Ltd.

Job Summary:

The Executive Assistant will provide high-level administrative and communication support to the Managing Director. The role involves managing email correspondence, ensuring timely follow-ups, coordinating with internal teams and global partners, and maintaining smooth communication flow for the MD's office. The position demands strong organization, professionalism, and the ability to handle sensitive and time-critical matters with discretion.

Key Responsibilities:

1. Email & Correspondence Management

  • Track important communication and ensure timely follow-ups and closures.
  • Draft, review, and manage professional correspondence with clients, vendors, and partners.
  • Manage international communication — emails, scheduling, and follow-ups across time zones.

2. Coordination & Follow-ups

  • Act as a point of contact between the MD and internal teams (Sales, Sourcing, Accounts, Logistics, HR, etc.).
  • Follow up with departments on pending tasks, project progress, and commitments made during meetings.
  • Prepare and maintain daily/weekly trackers and action reports for the MD's review.
  • Schedule meetings, prepare agendas, and document key discussions and action points.

3. Documentation & Reporting

  • Maintain organized digital records of correspondence, approvals, and key documents.
  • Prepare professional presentations, reports, and summaries as per the MD's requirements.
  • Support in compiling business data and MIS reports from various departments.

4. Global Communication & Coordination

  • Manage communication with overseas partners, clients, and suppliers.
  • Coordinate virtual meetings and follow-ups across international time zones.
  • Ensure timely and professional responses to all global correspondence.

5. Administrative Support

  • Manage the MD's calendar, appointments, travel schedules, and logistics.
  • Handle confidential matters and maintain discretion at all times.
  • Assist in planning and coordinating reviews, events, and business meetings.

Skills & Competencies:

  • Excellent written and verbal communication skills (English proficiency mandatory).
  • Strong sense of ownership, follow-up, and accountability.
  • Excellent organizational and multitasking abilities.
  • Proficient in MS Outlook, Word, Excel, and PowerPoint.
  • Professional email etiquette and attention to detail.
  • Ability to handle pressure and tight timelines with calm efficiency.

Qualification & Experience:

  • Graduate / Postgraduate in Business Administration, Communication, or relevant field.
  • 2–5 years of experience as an Executive Assistant or similar role supporting top management.
  • Prior experience in managing international correspondence and coordination preferred.

Personality Fit:

  • Highly organized, proactive, and reliable.
  • Strong interpersonal skills and ability to communicate with all levels.
  • Discreet, trustworthy, and professional in conduct.
  • Flexible and adaptable to dynamic work requirements.

Job Types: Full-time, Permanent

Pay: ₹30, ₹40,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Internet reimbursement
  • Leave encashment
  • Paid time off
  • Provident Fund

Work Location: In person

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