Benefits Executive
5 days ago
Job Title: Benefits Executive
Function:
People & Culture / HR Operations
Reports To:
Manager – Benefits & Employee Experience
Role Overview:
The
Benefits Executive
is responsible for managing the logistics of employee benefits across a dispersed network of fitness centers, retail stores and offices. This includes the procurement, coordination, and delivery of:
- New hire welcome kits
- ID cards and Visiting Cards
- Uniform replenishments
(every 6 months) - Nutrition kits
(every 2 months)
The role plays a critical part in ensuring operational efficiency, vendor coordination, budget adherence, and a seamless employee experience. It requires a detail-oriented, proactive individual who can manage multiple stakeholders and processes across geographies.
Key Responsibilities:
1. Employee Benefits Distribution
- Manage end-to-end procurement and dispatch of new hire welcome kits.
- Coordinate uniform replenishment every six months, including size verification and location-wise requirement mapping.
- Administer the bi-monthly nutrition kit distribution, ensuring timely and accurate coverage across all sites.
2. Vendor Coordination & Process Management
- Liaise with vendors for procurement, packaging, dispatch, and redelivery (if needed).
- Monitor delivery status and resolve logistics issues promptly.
- Ensure compliance with procurement processes — handling all documentation including PI, PO, GRN, and coordinating with finance for payment processing.
3. Data Management & Reporting
- Maintain accurate trackers for kit requirements, dispatches, deliveries, and vendor performance.
- Track and report on budget utilization; flag variances and provide regular updates to stakeholders.
- Ensure all records are audit-ready and aligned with compliance standards.
4. Process Optimization & Employee Experience
- Identify areas for process improvement to enhance efficiency and employee satisfaction.
- Ensure consistency with company standards and branding across all distributed items.
Key Skills & Competencies:
- Strong coordination and stakeholder management
- Vendor management and negotiation skills
- Analytical mindset with data tracking and reporting ability
- High attention to detail and process orientation
- Proficiency in Microsoft Excel / Google Sheets; familiarity with ERP/procurement systems
- Strong communication and problem-solving skills
- Sense of ownership and accountability
Qualifications & Experience:
- Bachelor's degree in Business, HR, Supply Chain, or related field
- 2–4 years of experience in HR operations, logistics or procurement coordination ideally in a multi-site, retail, hospitality, hotels etc.
- Experience in managing vendors and delivery logistics across geographically dispersed teams is a plus
Success Measures:
- High on-time delivery rate for kits and uniforms
- Accuracy in requirement mapping vs. actual dispatch
- Budget adherence and timely payment completion
- Positive feedback from stakeholders and employees
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