Facility Manager

Role & responsibilities

Position Title Senior Executive Facility Management

Grade / Level On Contract

Division / Department Facility Management

Location Mumbai

1. JOB PURPOSE

The resource would be responsible for day-to-day office administration as detailed below. The resource will be responsible

for overall repairs and maintenance of all snags and improvements at office including but not limited to Plumbing, Carpentry,

Civil, HVAC etc. The resource will be responsible for ensuring that the company has vendors who are providing quality and

efficient services at best possible cost. The resource will be responsible for change of vendors where required to ensure

company requirements are met and exceeded. The resource will also be responsible for few General Administration work at

premises as required. The role will report into Senior Manager - Facility Management. This job is a six-day work from office

(Monday to Saturday) schedule.

1. PRINCIPAL ACCOUNTABILITIES

Accountabilities Major Activities

Contract Management

To ensure that all equipment at office are covered under AMC and are

working to their optimal condition.

To ensure tie up / Agreement / Contract with vendors for conducting

quick and efficient repair and maintenance at office premises. To

maintain list of such vendors for quick connect as required.

To be physical present during the maintenance activities and ensure that

vendor is using products of agreed standards and providing desired

services levels.

To ensure that all safety standards of the company including but not

limited to Permit To Work, Tool Box Talk, Safety Scans etc. are

performed by the resource along with vendor and their on site

representatives.

To check Service Reports for inputs from vendors and implement the

same at earliest.

To ensure that product life is mapped and replacements are processed

well before end of life of current product.

Facility Management (BMS / AMC / handling

or repairs and maintenance)

Will be responsible for day-to-day functioning of BMS, Fire Safety, air

conditioning units and other similar office related equipment.

Daily check of BMS room, Fire Safety Panels, PA system and all FM

related equipment like PAC, UPS, AHUs etc.

Testing of Novec system.

Maintaining and updating of Work Instructions for BMS, Novec etc.

Maintain list of furniture including chairs / tables etc. and source good

vendors for maintenance of the same.

Sharing any good practices / improvement in current process.

Maintain office equipment like CO2 meter, Lux meter etc. and also

ensure to conduct test as per schedules defined by the organization.

Facility Management (Other functions)

Waste and Scrap Management

Procurement of new requirements / equipment / material for the office

premises.

Guest House Management

Office Parties & Banquets

Pest Control

Handle any external agencies, matadi, police, fire brigade, local unions

etc. as the case may be.

Documentation Support

Provide support for ISO 9001, ISO 14001, ISO 45001 and ISO 50001

by maintaining of documents required for these audits.

Provide monthly inputs of Electricity and Water units consumed to

HSSE and tracking of the same for improvements / controls if required.

Obtaining and submission of half yearly Form B to Fire Safety

Department

Preparing and implementing of AMC and Service Tracker.

Prepare and maintain list of Fire Extinguishers with tracking of their

Hydrotest / Refill / Service dates.

Tracking of faults in the system and implementing improvements /

replacements well before system failures.

Maintaining and Managing of Snag List and completion timelines.

Ensuring timely invoices are received and processed.

HSSE

Maintain Mock Drill Calendar and ensure to conduct mock drill and

confirm that all FM related vendors including but not limited to

Cafeteria, Security and Housekeeping personnel are clear about their

role in case of any emergency.

1. SKILLS AND KNOWLEDGE

Educational Qualifications & other requirements

Candidate should be Diploma / Degree holder in Electrical / Mechanical Engineering.

Candidate should be proactive and positive approach and a quick learner.

Candidate should have hands on approach to safety and have handled BMS and Fire safety equipment.

Preferable if worked at IT/ITES companies or large corporates.

Should have Excellent communication skills (oral and written)

Relevant and total years of Experience

Minimum of 5 years of experience in handling BMS / Fire Safety / AMCs / Repair & Maintenance for offices of 2 lakh

sq. ft. and above office space.