Procurement Executive

Who are Inchcape?

At Inchcape, our vision is to have a connected world in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean.

Inchcape combines its worldwide infrastructure with local expertise through our global network of over 250 proprietary offices across 70 countries and a team of more than 3,000 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container and bulk commodity sectors as well as naval, government and intergovernmental organizations.

We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Contract type: Permanent

Location: Navi Mumbai-Airoli

We have an exciting opportunity for Procurement Executive in our Procurement team. You will be responsible for Responsible for

• Ensure timely contract renewals, maintain accurate vendor records, and manage the vendor database within Inchcape's framework to support consolidation, performance, and governance.
• Support vendor management activities, including updating supplier databases and following up on documentation.
• Conduct timely vendor and partner audits to ensure compliance.
• Prepare procurement reports and maintain accurate documentation for audit compliance.
• Support vendor-related enquiries and procurement requests from internal stakeholders and ensure timely coordination and processing.
• Educate vendors on Inchcape's business requirements, policies, and terms, while managing general correspondence with vendors.
• Perform other administrative duties assigned to support the department, and any additional duties required by the direct reporting manager.

What you'll do:

• Ensure timely contract renewals, maintain accurate vendor records, and manage the vendor database within Inchcape's framework to support consolidation, performance, and governance.
• Support vendor management activities, including updating supplier databases and following up on documentation.
• Conduct timely vendor and partner audits to ensure compliance.
• Prepare procurement reports and maintain accurate documentation for audit compliance.
• Support vendor-related enquiries and procurement requests from internal stakeholders and ensure timely coordination and processing.
• Educate vendors on Inchcape's business requirements, policies, and terms, while managing general correspondence with vendors.
• Perform other administrative duties assigned to support the department, and any additional duties required by the direct reporting manager.

Who you are:

• Diploma/Degree in Business Administration, Supply Chain, or related field.
• Minimum 1 year experience in procurement, vendor management, or administrative support.
• Intermediate proficiency in Microsoft Office (Excel, Word, PowerPoint), with ability to prepare reports and manage data accurately.
• Knowledge of procurement processes, contract management, and basic compliance requirements.
• Strong organizational and multitasking skills with high attention to detail.
• Proactive and resourceful, with ability to work independently and with minimal supervision.
• Good communication and interpersonal skills to interact with vendors and internal stakeholders effectively.
• Problem-solving mindset with the ability to address issues and support risk management.
• Eligibility to work in the relevant office location, with flexibility to support APAC working hours.
• Excellent written and verbal communication skills in English (an additional language is an advantage).

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training and expertise. We realize the value of our staff and know that your unique experiences, skills and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the center of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective
- we connect the world and see the bigger picture.

The Power of People -
we rely on the strength of local agent knowledge and relationships.

Progress
- we adopt new thinking and push for positive change in our industry.

In return, we will offer you:

A diverse range of benefits, depending on your geographical location. Globally, as a minimum, you will receive:

• A retirement savings plan
• Life assurance
• Holiday
• Competitive salary
• Employee Assistance Programme
• Career development and progression opportunities
• Values Award celebration events

Plus, much more

If you think that you have the right skills, knowledge and attitude to join our team, then we invite you to apply by simply clicking at the top of this advert

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.
Inchcape is an Equal Employment Opportunity Employer and equality, diversity and inclusion are at the centre of everything we do. We recognise that our customers, colleagues, contractors and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.