Accountant Professional

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We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. 

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Job Overview:
The AP Accountant is responsible for overseeing the accuracy and timely processing of vendor invoices, reconciliations of AP / GST and related statutory compliances. The role includes analytical review of AP operations to
enhance efficiency while ensuring strong internal controls, driving process improvements, managing regulatory and audit requirements, and supporting the close activities.

Key Responsibilities:
1. Accounts Payable Operations:
● Oversee end-to-end AP processes including invoice processing, payment validation, vendor ledger management, and credit card settlements.
● Conduct analytical reviews of AP processes and reports to identify improvement areas and enhance operational efficiency.
● Collaborate with Procurement and other departments to continuously improve the Procure-to-Pay (P2P) process and strengthen internal controls.
● Ensure proactive monitoring and resolution of AP Ageing on overdue items are taken up timely.
● Conduct regular follow-ups on open advance ledgers to ensure timely closure and minimize outstanding balances.
● Validate invoices and tax components before processing ISD (Input Service Distributor) entries to minimize
errors and ensure tax compliance.
● Monitor GRN (Goods Receipt Note) reconciliations regularly and ensure corrective actions as needed.
● Review and approve invoice batches, ensuring accuracy, compliance with company policies, and adherence to payment terms.
● Perform vendor account reconciliations and resolve discrepancies or escalations in coordination with internal stakeholders.
● Coordinate with the Treasury to manage cash flow planning and ensure timely execution of payment schedules.

● Support the Treasury team by updating the cash flow with daily balances and spends to project cash requirements accurately.

2. Statutory Reporting & Compliance:
● Ensure audit support and closures are within defined timelines.
● Submit accurate and timely data for GST and Income Tax (IT) notices and queries.
● Ensure adherence to MSME compliance and reporting; define and implement processes to ensure MSME-related invoices are paid within statutory timelines.
● Conduct monthly GST reconciliation and compliance activities, ensuring no Input Tax Credit (ITC) loss;
perform payment holds for non-compliant vendors as required.
● Conduct regular follow-ups for GST invoices not submitted by vendors and ensure the ageing of pending items does not exceed beyond a reasonable timeline.
● Obtain half-yearly balance confirmations from all vendors and reconcile with the AP sub ledger.

3. Capex Invoice Management:
● Oversee accurate processing of Capex invoices, including credit/debit memos and payment transactions.
● Collaborate with relevant SPOCs to provide the monthly Capex forecast to the Treasury team for cash disbursement planning.
● Monitor prepayments and vendor reconciliations, ensuring all prepayments are supported with project/CER numbers.
● Ensure invoices are accounted for within the timeline from the invoice date, with regular follow-ups with RE, IT, and Admin teams.
● Review and control the PO utilization tracker.
● Reconcile PPM and AP CIP balances and define the AP workflow in collaboration with RE, FA, and PPM teams.

4. Month-End and Year-End Close:
● Ensure timely completion of month-end and year-end closing activities, including AP accruals and account reconciliations.
● Ensure timely closure of AP periods in the Oracle Cloud and prepare AP-related reports for management.

5. Process Improvement and Automation:
● Identify opportunities for automation and process improvements to enhance efficiency, accuracy, and controls within the AP function.
● Collaborate with cross-functional teams to streamline workflows, reduce manual effort, and support digital transformation initiatives.
● Timely review of SOP's and updation as and when required.

Required Qualifications:
● Education:
○ Bachelor's degree in Accounting, Finance, or a related field.
● Experience:
○ Minimum of 5-7 years of experience in Accounts Payable, with expertise in invoice processing,
vendor reconciliations, statutory payments, and compliance.
○ Prior experience in statutory audits, GST reconciliation, and treasury support is an advantage.

● Technical Skills:
○ Proficiency in ERP systems (e.g., Oracle EBS and Cloud) and Microsoft Excel.
○ Strong understanding of tax laws, MSME regulations, and GST compliance.
○ Expertise in financial reporting and data analysis.

● Soft Skills:
○ Strong communication and stakeholder management skills.
○ Ability to work with cross-functional teams effectively and meet strict deadlines.
○ Detail-oriented with excellent problem-solving abilities.