Executive Assistant

13 hours ago

Navi Mumbai, Maharashtra, India Nile Connect LLP Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Job Title:
Executive Secretary / Personal Assistant

Experience:
3 – 5 Years

Location:
Navi Mumbai / Mumbai

Industry:
IT Services / Product

Work Mode:
On-site

We are hiring for one of our esteemed
MNC clients
in the IT Services/Product domain. The ideal candidate will provide high-level administrative and secretarial support to senior executives, ensuring smooth day-to-day operations and effective coordination across business functions

Job Summary:

We are seeking a highly organized and proactive
Executive Secretary / Personal Assistant
to provide comprehensive administrative and secretarial support to senior executives. The ideal candidate should possess strong multitasking abilities, excellent communication skills, and a high degree of professionalism while handling confidential information.

Key Responsibilities:

  • Provide comprehensive secretarial and administrative support to senior executives, including managing calendars, scheduling appointments, and coordinating meetings.
  • Organize and maintain documents, records, and files (both electronic and physical).
  • Prepare professional correspondence, reports, and presentations with accuracy and attention to detail.
  • Handle confidential and sensitive information with discretion and integrity.
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
  • Screen phone calls, emails, and other communications, and appropriately handle or redirect inquiries.
  • Prepare and process expense reports, invoices, and related financial documentation.
  • Coordinate and prioritize incoming requests, ensuring timely follow-up and completion of tasks.
  • Manage office supplies, liaise with vendors, and coordinate maintenance activities.
  • Assist in organizing meetings, conferences, and company events.
  • Represent the organization in a professional manner while interacting with internal and external stakeholders.
  • Collaborate with team members to streamline administrative processes and enhance overall efficiency.

Qualifications & Skills:

  • Bachelor's degree in Business Administration or a related field (preferred).
  • 3 to 5 years of proven experience as a Secretary, Personal Assistant, or in a similar administrative role within an IT company.
  • Excellent organizational and multitasking abilities with strong attention to detail.
  • Proficiency in
    Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
    and related tools.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Effective problem-solving and decision-making skills.
  • Self-motivated, with the ability to work independently as well as collaboratively.
  • Flexible and adaptable to shifting priorities in a fast-paced environment.

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