Facility Executive

1 week ago

Pune, Maharashtra, India Jones Lang LaSalle (JLL) Full time

Role & responsibilities

  • Administrative Management:

  • Oversee day-to-day administration, including generating reports and managing stock trackers

  • Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services

  • Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods

  • Supply Chain and Inventory Management:

  • Ensure adequate supply of consumables/materials for proper service operation

  • Enter into supply and service contracts as approved by the client

  • Maintain appropriate stock levels and escalate issues to ensure availability

  • Front Desk and Event Management:

  • Oversee front desk activities and serve as the primary point of contact for reception area concerns

  • Coordinate client event itineraries and F&B arrangements

  • Foster teamwork and efficiency in caf operations during busy periods

  • Financial Management:

  • Maintain appropriate levels of petty cash to support FM operations

  • Process vendor invoices in alignment with Amazon finance processes

  • Conduct statutory compliance checks on all vendor invoices

  • Quality Control and Performance Management:

  • Routinely inspect all services to ensure performance measures are maintained

  • Set targets to achieve maximum team performance

  • Develop policies and procedures for reception-related functions

  • Facility Oversight:

  • Conduct daily walk-arounds of the facility

  • Provide after-hours facility assistance as needed

  • Operational Risk Management:

  • Update and implement Emergency Response plans, including conducting drills

  • Manage operational audits and compliance
  • Escalate incidents and problems as necessary

Performance Objectives:

  • Meet or exceed best practices in service provision through contracts
  • Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager
  • Effectively manage the team to ensure high-quality service delivery

Qualifications and Skills:

  • Bachelor's degree in Facility Management, Business Administration, or related field
  • Proven experience in facilities management, with a focus on soft services
  • Strong leadership and team management skills
  • Excellent communication and interpersonal abilities
  • Proficiency in MS Office and facilities management software
  • Analytical and problem-solving skills
  • Knowledge of health and safety regulations and best practices in facility management
  • Ability to work flexibly, including after-hours when required

At JLL, we offer competitive compensation, comprehensive benefits, and opportunities for professional growth within a dynamic organization committed to excellence in real estate services and technology. Join us in shaping the future of real estate for a better world.

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