Facility Manager

5 hours ago

Pune, Maharashtra, India Incedo Full time

Role & responsibilities:

Facility Operations & Maintenance

  • Manage day-to-day facility operations across multiple sites, including housekeeping, security, cafeteria, transport, mailroom, and front office.
  • Ensure uninterrupted functioning of all building systems electrical, HVAC, plumbing, fire & safety, UPS, and DG operations.
  • Coordinate preventive and corrective maintenance with vendors and AMC partners.
  • Oversee office space management, seating allocations, and workstation readiness for new joiners.

Vendor & Contract Management

  • Manage end-to-end vendor lifecycle including selection, negotiations, performance review, and renewals.
  • Ensure SLAs and KPIs are met for all facility service providers.
  • Evaluate cost optimization opportunities and drive operational efficiencies.
  • Partner with internal security and EHS teams for emergency response readiness.

Budgeting & Cost Management

  • Prepare and monitor annual facility budgets, including capex and opex.
  • Track and report on monthly expenditures, ensuring alignment with organizational cost targets.
  • Identify cost-saving initiatives without compromising quality or employee experience.

People & Stakeholder Management

  • Collaborate with HR, IT, Admin, and Business leaders to deliver a seamless employee experience.
  • Lead a team of facility executives, housekeeping staff, and security personnel across shifts.
  • Manage escalations and ensure proactive issue resolution.

Projects & Sustainability

  • Support new office setup, renovation, or expansion projects in coordination with real estate and project teams.
  • Drive sustainability initiatives energy management, waste reduction, and green workplace initiatives.

Preferred candidate profile:

  • Bachelor's degree in engineering, Facility Management, or related discipline (MBA preferred).
  • 12+ years of relevant experience managing facilities in IT/ITES/technology organizations.
  • Strong knowledge of building management systems (BMS), HVAC, and power systems.
  • Excellent vendor management, negotiation, and stakeholder engagement skills.
  • Hands-on experience with CAFM tools and workplace management systems.
  • Strong analytical, budgeting, and reporting skills.

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