Executive Assistant To CFO_ Fully Remote

2 days ago

Mumbai, Maharashtra, India Kimon Services Full time ₹ 9,00,000 - ₹ 12,00,000 per year

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide strategic and administrative support to senior leadership. This role requires a professional with experience supporting C-level executives, particularly in fast-paced, high-growth environments. You will act as a key partner to leadership, ensuring seamless coordination of communications, meetings, financial processes, and investor-related tasks

Role & responsibilities

Calendar & Meeting Management

  • Coordinate complex, multi-time-zone calendars across global stakeholders.
  • Schedule and prepare for board meetings, investor briefings, and internal leadership reviews.
  • Ensure timely agenda preparation and follow-ups.

Email & Communication Management

  • Manage high-volume email inboxes with tact and discretion.
  • Draft, edit, and send emails on behalf of executives while maintaining a polished and professional tone.
  • Serve as a liaison with internal teams, investors, and external partners.

Travel Coordination

  • Plan and book domestic and international travel with a focus on efficiency and cost-effectiveness.
  • Handle all logistics including flights, accommodations, itineraries, and expense tracking.

Document Preparation

  • Assist in creating and refining investor presentations, board decks, memos, and compliance documents.
  • Maintain confidentiality and attention to detail in handling sensitive documents such as NDAs and financial reports.

Financial Acumen & Expense Management

  • Support executives with review and understanding of P&L statements, budgets, forecasts, and key financial metrics (e.g., EBITDA, ARR, burn rate).

Invoice & PO Coordination

  • Review and help route vendor invoices and POs for internal approval.
  • Track payment status and follow up with finance and vendors as needed.

Cap Table & Investor Document Management

  • Maintain cap table systems such as Carta.
  • Organize and track investor communications, SAFE/convertible notes, and due diligence materials.

Qualifications

  • Minimum of 3-5 years of experience as an Executive Assistant supporting senior leaders, preferably CFOs or finance executives, with prior experience working evening or night shifts.
  • Strong command of tools like Google Workspace, MS Office, Slack, Zoom, Concur, Expensify, and Carta.
  • Excellent written and verbal communication skills.
  • Financial literacy and comfort working with financial documents and KPIs.
  • High degree of professionalism, discretion, and organizational skills.
  • Ability to multitask, prioritize effectively, and operate independently.

Preferred Experience

  • Prior experience in a fintech, or SaaS company.
  • Experience with contract workflows, NDAs, or data rooms for due diligence.

Why Join Us:

  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A collaborative and supportive work environment.
  • The chance to work with cutting-edge technology and innovative solutions.
  • Make a significant impact on our clients' success and our company's growth

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