Secretary to Group Company Secretary

2 days ago

Worli, Maharashtra, India Mahindra & Mahindra Ltd Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Responsibilities & Key Deliverables

As the Group Secretarial Secretary, you will play a pivotal role in supporting the Group Company Secretary and ensuring the seamless execution of secretarial and organizational tasks. This position requires professionalism, confidentiality, and a strong understanding of corporate governance practices.

  • Administrative Support:

  • Manage the Group Company Secretary's schedule, appointments, and travel arrangements.

  • Handle phone calls, emails, and correspondence on behalf of the executive, prioritizing and responding as necessary.

  • Maintain organized filing systems and databases related to corporate governance and compliance.

  • Meeting Coordination:

  • Arrange and schedule board meetings, committee meetings, and shareholder events.

  • Coordinate meeting logistics, including booking venues, arranging catering, and ensuring all necessary resources are available.

  • Compliance & Confidentiality:

  • Handle sensitive and confidential information with the utmost discretion and professionalism.

  • Cross-functional Collaboration:

  • Liaise with other departments and teams to facilitate effective communication and cooperation.

  • Act as a point of contact between the Group Company Secretary and other executives, ensuring smooth information flow.

  • Special Projects:

  • Participate in projects related to corporate governance, compliance initiatives, and organizational improvement.

Experience

  • 5 to 8 years of relevant experience in secretarial or administrative roles, preferably in Secretarial or Legal departments.

Industry Preferred

Qualifications

  • Bachelor's degree of any stream and experience in a secretary role.
  • Industry knowledge and familiarity with compliance tools like SAP or MS Office are essential

General Requirements

  • Strong prioritization and time management skills.
  • Excellent interpersonal and communication abilities.
  • Collaborative mindset and problem-solving aptitude.
  • Meticulous attention to detail and ability to remain poised under pressure.
  • Tech-savvy with a focus on efficiency.

General Requirements:

  • Expertise in MS Office and secretarial tools.
  • Prior exposure to governance and compliance frameworks is a plus.

This role demands a high level of organization, discretion, and the ability to operate efficiently in a fast-paced corporate environment.

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