Virtual Admin Executive

8 hours ago

Mumbai, Maharashtra, India VXL Services Inc. Full time ₹ 2,00,000 - ₹ 6,00,000 per year

We're Hiring: Virtual Admin Executive (US Time Zone)


Location:
Remote –
Mumbai, Chennai, Pune


Full-Time | Long-Term | Night Shift (US Hours)

Are you a detail-oriented professional with experience in administration and payroll? Do you thrive working in a fast-paced, remote environment? Join our dynamic team as a
Virtual Admin Executive
supporting our US-based clients


About the Role

As a Virtual Admin Executive, you'll handle key administrative and communication tasks to ensure smooth operations across multiple client accounts. This is a great opportunity to build a stable, long-term career while working from the comfort of your home.


Working Hours

  • Summer (March 8 – Nov 7):
    6:30 PM – 2:30 AM IST
  • Winter (Nov 8 – March 7):
    7:30 PM – 3:30 AM IST
  • Days:
    Monday to Friday


Key Responsibilities

  • Client communication via phone and email
  • Invoicing and payment follow-ups
  • Organizing and updating files from emails and secure websites
  • Converting financial documents into QBO files
  • Coordinating with state authorities and internal team
  • Sending reminders for deadlines and meetings
  • Scheduling Zoom calls and maintaining calendars


Essential Skills

  • Excellent spoken and written English
  • Proficiency in MS Office (Excel, Outlook, Word), Google Workspace, Zoom, and Teams
  • Strong email etiquette and admin writing skills
  • Tech-savvy with a stable internet connection and quiet WFH setup


Preferred Qualifications

  • Experience with US clients and business culture
  • Previous roles in payroll, admin, or call centers
  • Bachelor's degree (preferred but not mandatory)


Note:

  • Must be available during US business hours
  • Moonlighting is not permitted


What We Offer

  • Competitive salary
  • 8 US holidays off (no other paid leaves)
  • Company-provided phone and laptop
  • Supportive and collaborative team environment


How to Apply

Send your
resume
and
professional references
to:



Shortlisted candidates will undergo a thorough background check.

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