Legal Operations Specialist
5 days ago
Scope:
- Seeking a meticulous and proactive Legal Operations Specialist to join our Legal Team.
- This role involves maintaining precise records, facilitating signature processes, managing document workflows, and supporting the administration of our Contract Lifecycle Management (CLM) system.
- Working closely with the Legal Team to enhance the efficiency and effectiveness of legal operations, ensuring compliance with company policies and procedures.
What you'll do:
- Review and process signature requests, ensuring adherence to the company's signature authority matrix, entity structure, and approval procedures and thresholds.
- Oversee document workflows using e-signature platforms (e.g., DocuSign) and other approved tools, ensuring accuracy and timely processing.
- Upload fully executed agreements to the contracts repository, input, and validate key metadata, and maintain records of executed contracts and legal documents in compliance with corporate policies and document retention requirements.
- Provide guidance to business teams on signature processes, escalation protocols, and best practices, while monitoring and tracking pending approvals to ensure timely resolutions.
- Support M&A activities and filing projects by organizing, categorizing, and maintaining accurate records of legal and contractual documents.
- Assist with the company's CLM transition project, including system testing, data migration, and process improvements.
- Assist with gathering and reporting on legal department data and metrics.
- Organize and store legal documents, templates, and other resources for easy access by the legal team.
- Perform other duties as assigned to support the Legal Team's objectives.
What we are looking for:
- 5 to 8 yrs of proficient experience in reading and understanding basic contract terms.
- Strong attention to detail, organization, and accuracy.
- Familiarity with legal and technology environments.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint) and experience with e-signature and CLM systems.
- Willingness to master tools used in supporting legal teams, including those employing advanced technologies and AI.
- Strong communication skills with the ability to engage effectively with various stakeholders.
- Ability to maintain confidentiality of sensitive, privileged, and confidential information.
- Self-motivated with the ability to work effectively and autonomously in a fast-paced environment.
- Positive work ethic with a collaborative attitude.
Our Values
If you want to know the heart of a company, take a look at their values. Ours unite us. They are what drive our success – and the success of our customers. Does your heart beat like ours? Find out here: Core Values
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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