Personal Secretary
14 hours ago
A Personal Secretary to a Director in an Indian company plays a crucial role in ensuring the efficient operation of the executive's office. The key responsibilities and qualifications for this position include:
Key Responsibilities:
Calendar and Schedule Management:
Organize and manage the Director's calendar, including scheduling meetings and appointments.
Coordinate and prepare materials for meetings and events.
Communication Handling:
Screen and direct phone calls, emails, and correspondence, responding on behalf of the Director when appropriate.
Liaise with internal and external stakeholders, acting as a point of contact between the Director and clients or staff.
Travel Coordination:
Arrange travel plans, including booking flights, accommodations, and preparing detailed itineraries.
Document Preparation and Management:
Prepare, edit, and manage reports, presentations, and other documents.
Maintain and organize both electronic and physical filing systems.
Administrative Support:
Assist in planning and coordinating events and meetings.
- Perform general administrative tasks such as data entry, photocopying, and faxing.
Qualifications:
- Proven experience as a personal secretary, executive assistant, or in a similar administrative role.
- Strong organizational and multitasking abilities.
- High level of discretion and confidentiality.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Detail-oriented and able to work under pressure.
By fulfilling these responsibilities and possessing the requisite qualifications, a Personal Secretary ensures that the Director's office operates smoothly and efficiently.
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