Hardware Procurement Intern

5 days ago

Pune, Maharashtra, India Flynaut Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Work time - 5:30PM to 2:30AM (US Shift)

Work mode - Work from Office

Office Location - NIBM Kondhwa Pune

About the Role

We are seeking a detail-oriented and proactive Hardware Procurement & Inventory Support Intern to manage the purchasing, tracking, and delivery of hardware for both our clients and internal company needs. This role will ensure timely procurement, maintain optimal inventory levels, and facilitate smooth communication between vendors, internal teams, and clients.

Key Responsibilities
  • Procurement Management:
    • Source and order hardware (e.g., laptops, servers, networking devices, peripherals) based on client and company requirements.
    • Obtain and compare vendor quotations to ensure best value in terms of cost, quality, and delivery time.
    • Process purchase orders and track deliveries to ensure timely arrival.
  • Inventory Control:
    • Maintain accurate and up-to-date hardware inventory records.
    • Conduct regular stock audits and reconcile any discrepancies.
    • Monitor inventory levels to ensure availability and avoid overstocking.
  • Vendor & Client Communication:
    • Act as the point of contact with hardware suppliers for quotes, orders, deliveries, and after-sales support.
    • Coordinate with clients to confirm hardware specifications, delivery schedules, and handovers.
    • Negotiate with suppliers to secure favorable terms and resolve any supply issues.
  • Documentation & Reporting:
    • Maintain procurement documentation, vendor agreements, and inventory logs.
    • Prepare regular procurement and inventory status reports for management.
Qualifications & Skills
  • Proven experience in procurement or inventory management, (IT hardware experience preferred).
  • Strong understanding of hardware components and specifications.
  • Excellent negotiation and vendor management skills.
  • Proficiency in using inventory management software and Microsoft Office / Google Workspace.
  • Strong organizational skills with high attention to detail.
  • Effective communication skills for coordinating with clients, suppliers, and internal stakeholders.
Preferred Experience
  • Experience in IT or technology-related procurement.
  • Familiarity with logistics and shipping processes.
  • Knowledge of warranty, service contracts, and RMA (Return Merchandise Authorization) handling.

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