Payroll Executive

About Incedo

Incedo is a US-based consulting, data science and technology services firm with over 4,500 people partnering with clients from our ten offices across US and India. We help our clients achieve competitive advantage through end-to-end digital transformation. Our uniqueness lies in bringing together strong engineering, data science, and design capabilities coupled with deep domain understanding. We combine services and products to maximize business impact for our clients in telecom, financial services, product engineering and life science & healthcare industries.

Working at Incedo will provide you an opportunity to work with industry leading client organizations, deep technology and domain experts, and global teams. Incedo University, our learning platform, provides ample learning opportunities starting with a structured onboarding program and carrying throughout various stages of your career. A variety of fun activities is also an integral part of our friendly work environment. Our flexible career paths allow you to grow into a program manager, a technical architect or a domain expert based on your skills and interests.

Role Description: Payroll Executive F&A Operations

The Payroll Executive will be responsible for end-to-end payroll processing and accounting, ensuring timely, accurate, and compliant salary disbursements for employees. The role requires hands-on experience in payroll systems, statutory compliance, and coordination with HR and Finance teams. The position reports to the Senior Accountant.

Role and responsibilities:

Payroll Processing:

• Process monthly payroll for employees in accordance with company policies and statutory requirements.
• Collect, validate, and upload inputs such as attendance, leaves, overtime, incentives, reimbursements, and deductions.
• Ensure compliance with labour laws and statutory obligations including retirement benefits and withholding taxes/ TDS, and other applicable regulations.
• Prepare and reconcile payroll reports, salary registers, and bank transfer statements.
• Manage payroll queries from employees and provide timely resolution.
• Coordinate with HR, Finance, and external vendors (if applicable) for smooth payroll operations.
• Maintain confidentiality and integrity of employee data.
• Assist in annual activities like bonus calculation, increments, full & final settlement, and income tax proofs.
• Support internal and external audits with payroll-related documentation.

Payroll accounting:

• Post payroll journal entries including salaries, wages, allowances, overtime, incentives, and statutory deductions.
• Reconcile payroll-related balance sheet accounts such as salaries payable, retirement benefits, leave encashment, professional tax (PT), and WHT/ TDS.
• Ensure timely booking of employer contributions and statutory dues.
• Coordinate with HR, Finance, and external vendors (if applicable) to validate payroll reports before accounting entries.
• Perform month-end and year-end payroll accruals for unpaid salaries, bonuses, and incentives.
• Support preparation of payroll-related MIS and analysis for management (cost by department, overtime trends, etc.).
• Liaise with internal and external auditors by providing payroll accounting schedules, reconciliations, and documentation.
• Ensure compliance with local tax regulations, applicable accounting standards, and company policies.
• Identify and implement process improvements to increase accuracy and efficiency in payroll accounting.

Qualifications & Experience

• Bachelor's Degree or higher in Finance, Accounting, or a related field
• 2-3 years Proven working experience into payroll processing and accounting (preferably in a mid-to-large scale organization or shared services)
• Hands-on experience in payroll software (e.g., ADP, SAP, Workday, PeopleSoft, or similar).
• Knowledge of labour laws, tax compliance, and statutory filings.
• Proficiency in MS Excel (VLOOKUP, Pivot Tables, reconciliation)
• Understanding of basic principles of finance, accounting, and bookkeeping
• Strong technology skills are critical, with expertise in Microsoft Excel.
• Prior experience of working in SAP is preferred.
• Flexibility to work in UK time zone.
• Prior experience to work into third party client set-up
• Strong attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet strict deadlines.
• High level of integrity and confidentiality.
• Payroll/HR certifications (e.g., SAP HR, HRMS-related) preferred.

We are an Equal Opportunity Employer

We value diversity at Incedo. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Regards,

Incedo HR Team